Recruiting and Events Coordinator

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

THE ROLE

The Recruiting Coordinator is the service engine of our Recruiting team—responsible for delivering exceptional support, seamless interview logistics, and a consistently positive experience for candidates, hiring managers, and internal partners. This role is rooted in customer service, team partnership, and operational excellence.

As the primary scheduling and coordination partner for the Recruiting Center of Excellence, this person ensures interviews run smoothly, communication is clear and timely, and the team is set up for success. The ideal candidate brings a positive attitude, takes pride in helping others shine, and thrives in a fast-paced, people-centered environment. The Recruiting Coordinator plays a critical role in enabling high-volume, fast-paced recruiting efforts across Live Nation’s Corporate functions and Artist Nation Management Group.

The Recruiting Coordinator will drive all interview scheduling, support recruiting events, provide operational support, ensure data accuracy, and optimize processes across multiple teams and geographies.

Reporting to the Director of Recruiting, this position is ideal for someone who loves and thrives in the logistics, is the go-to person for coordination, and genuinely enjoys being part of a collaborative, high-performing team.

WHAT THIS ROLE WILL DO:

• Serve as the primary operational partner to recruiters by managing high-volume and complex interview scheduling, including multi-panel and executive-level interviews across multiple time zones.

• Own interview logistics end-to-end: calendar management, confirmations, candidate communication, interview materials, and day-of support.

• Act as the main point of contact for candidates throughout the interview process, ensuring a seamless, professional, and welcoming experience.

• Partner closely with recruiters, hiring managers, and HR to ensure accuracy, timeliness, and a smooth process from first touchpoint through offer stage.

• Support offer logistics and pre-hire workflows, including offer letters, documentation, and system processes.

• Maintain accurate and up-to-date candidate data in Workday/GEM, ensuring data integrity, compliance, and audit readiness.

• Proactively identify scheduling conflicts, process gaps, or communication needs and surface solutions to the team.

• Support general recruiting operations, including reporting, documentation, and workflow improvements.

• Support the creation, posting, and maintenance of job requisitions across internal and external job boards, ensuring accuracy, consistency, and alignment with approved role details.

• Partner with recruiters and HR to prepare, route, and process offer letters, ensuring all documentation is accurate, compliant, and delivered to candidates in a timely and professional manner.

• Manage updates to job postings, including edits, reposts, and closing out roles, while maintaining clean and organized requisition data in Workday/GEM.

• Assist with pre-hire administrative workflows such as background checks, new-hire documentation, and system updates in partnership with HR Operations.

• Support recruiting event operations across the Recruiting Center of Excellence, including career fairs, campus events, industry activations, internal hiring initiatives, and talent programs.

• Coordinate event logistics end-to-end: venue confirmations, vendor coordination, catering, room setup, timelines, and on-site/virtual execution.

• Manage event communications, attendee tracking, registration, and post-event follow-up.

• Maintain and organize candidate pipelines generated from events to ensure timely follow-up and accurate system tracking.

• Assist with recruiting-related invoicing, purchase orders, vendor payments, and expense reconciliation.

• Prepare event materials, presentations, schedules, and signage for global use.

WHAT THIS PERSON WILL BRING

• Bachelor’s degree in Human Resources, Business, Communications, Marketing, or related field preferred.

• 2+ years of experience in human resources or talent acquisition; recruiting coordination experience strongly preferred.

• The individual should have strong organizational skills, excellent attention to detail and follow-through, and outstanding written and verbal communication abilities.

• Strong organizational skills, exceptional attention to detail, and reliable follow-through.

• Outstanding written and verbal communication skills with a customer-service mindset.

• Comfort working with templates, documentation, and system workflows related to job postings, requisitions, and offer letters.

• High level of accuracy and care when handling sensitive candidate information and employment documents.

• Passion for people, talent, and building strong teams

• Passion for people, talent, and supporting high-performing teams.

• Ability to manage multiple priorities in a fast-paced environment with calm, positivity, and professionalism.

• Proficiency with Microsoft Office Suite and/or Google Workspace; familiarity with Workday or GEM AI a plus.

• Collaborative, proactive, and resourceful, with a genuine interest in entertainment, music, or media.

• A positive attitude, a team-first mindset, and a commitment to creating an exceptional experience for candidates and stakeholders.

• Ability to work from the Beverly Hills office 2–3 times per week.

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

• WEALTH: 401(k) program with company match, stock reimbursement program

• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

• OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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The expected compensation for this position is:

$25.00 USD - $31.25 USD Hourly

** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.