Department Executive 2

Under general supervision of the Facilities Management Division Director and Department Executive 5, the Department Executive 2 is responsible for managing and maintaining single and/or multiple client facilities including the Criminal Justice Complex including managing building staff, communicating with multiple vendors, coordinating space renovations, and client relationships. The Department Executive 2 will ensure profitability through effective planning, management, and development of effective controls and procedures through the Department Executive 5.

Responsibilities include: the regular inspection of facilities for repair and maintenance, the planning of work required, estimates of material costs and hours required; and liaison with all department stake holders to ensure that their support service needs are met in these areas. Work is performed with considerable independence and in accordance with prescribed rules and regulations.

Educational Requirements

• A Bachelor’s degree from a recognized college or university in civil, mechanical, or electrical technology, building construction, engineering, architecture or related field or possession of a license as a Professional Engineer in State in the State of Michigan may be substituted for one year of the experience.

Experience Requirements

• A minimum five years of supervisory experience in building operations, which must include the general maintenance and repair of buildings, oversight of renovation projects in buildings, and application of one or more of the building trades (i.e., carpentry, plumbing, electrical, heating, ventilation, air conditioning).
• A valid license in the State of Michigan. Security clearance requirements are mandatory.
• NOTE: Unless otherwise noted, only experience gained after attaining the minimum education level indicated in the qualifications will be considered in evaluating experience.

Required Tasks

• Manage the total overall operation of the facilities in the areas of safety, productivity, and efficiency to the standards of the contract and to the satisfaction of our customers and tenants.
• Develop and maintain an expandable comprehensive maintenance program, that will include training maintenance personnel and establishing and implementing an innovative Preventive Maintenance Program.
• Effectively manage employee performance utilizing appropriate processes including establishing objectives, coaching, mentoring, and corrective disciplinary action.
• Interface with internal and external customers ensuring effective communication regarding status and priority of work.
• Develop and implement shift schedules while managing labor resources to ensure that the appropriate staffing levels are maintained.
• Manage and coordinate all utility building activities with the internal utility (DTE) that operates the Central Utility Plant (CUP); such as boilers, emergency generators, chillers, electrical units, etc.
• Prepare and negotiate contracts, renewals, changes, and additions to contractual agreements with clients, architects, consultants, suppliers, and subcontractors.
• Adherence to and implementation of health, safety, quality control, environmental policies, and programs.
• Tracks, analyze and trends project costs; provides accurate invoicing and budgets based on the contract type, terms and conditions.
• Responsible for the development and management of operational and capital projects.
• Plan and prepare project schedules, milestones, and budgets while monitoring progress against established schedules.
• Establish and maintain strong collaborative relationships with vendors and ensure timely exchange of information and ensure budgetary and service level requirements are met.
• Review and approve all expenditures for materials, equipment, tools, and supplies.
• Experience implementing policies and procedural improvements.
• Experience in maintaining and managing all building services utilizing contractors and in-house skilled trades staff.
• Other duties as assigned.