Job Description Summary
The Department of Radiology is seeking an Administrative Coordinator I to support the operations of the COM Radiology Business Office and to provide administrative support to the Community Radiology Administrator assisting with oversight of the Regional Health Network Imaging Practice. The Administrative Coordinator will be responsible for coordinating and performing accounting operations including but not limited to procurement, travel reimbursements and general accounting duties supporting the Department of Radiology and Radiological Science. Additionally, the Administrative Coordinator will provide professional administrative support for the Community Radiology Administrator with but not limited to faculty onboarding, reporting and clinical schedule management.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Classified
Cost Center
CC004533 COM RAD Administration CC
Pay Rate Type
Hourly
Pay Grade
University-05
Pay Range
39,764.00 - 56,670.00 - 73,576.000
Scheduled Weekly Hours
40
Work Shift
Job Description
Job Description:
The Department of Radiology is seeking an Administrative Coordinator I to support the operations of the COM Radiology Business Office and to provide administrative support to the Community Radiology Administrator assisting with oversight of the Regional Health Network Imaging Practice. The Administrative Coordinator will be responsible for coordinating and performing accounting operations including but not limited to procurement, travel reimbursements and general accounting duties supporting the Department of Radiology and Radiological Science. Additionally, the Administrative Coordinator will provide professional administrative support for the Community Radiology Administrator with but not limited to faculty onboarding, reporting and clinical schedule management.
Job Duties:
1. In accordance with state, MUSC and MUSCP procurement policies & guidelines, responsible for securing quotes for equipment and supplies, preparing purchase requisitions and reimbursement documents for submission to MUSC and MUSCP procurement and accounts payable on behalf of the department, faculty, residents, staff, academic and research programs. 20%
2. Recordkeeping for faculty, residents, education programs and some research funds. Responsible for distribution of quarterly budget reports and upon request. Monitor balances and report significant variances in spending to accounting manager for review. 15%
3. Coordinate and perform on boarding tasks for COM faculty and staff. Assist the Community Radiology Administrator with onboarding of locums staffing and employed radiologists. Community Radiology onboarding tasks include, but not limited to, ensuring receipt of signed offer letters or assignment letters, submission of hospital and payor credentialing packets, assignment of training modules, ordering of lab coat and appropriate division badge(s), ordering and shipment of equipment to the radiologist, and coordinating with division directors of the radiologist’s first day of work. 15%
4. Support and assist the Community Radiology Administrator with maintaining accurate clinical schedule and timekeeping reconciliation for the regional Radiology faculty. Includes organizing and tracking physician’s vacation, CME, and sick time. Collaborates with Community Radiology Administrator to ensure that work assignments are filled and documented in the scheduling software, as well as communicated with the appropriate division’s radiology director.15%
5. Support and assist the Community Radiology Administrator with reporting for physician productivity as required by the College of Medicine and MUSC Community Partners. Includes maintaining monthly physician productivity scorecards and distribution to each radiologist and leadership. 10%
6. Support and assist Community Radiology Administrator with reconciliation of PSA transfers and expenditures and reporting of budget to actual variances to MCP. 10%
7. Responsible for the monthly processing of resident moonlighting one-time payments and completing quarterly billing to MUHA and MUSCP Corporate for cost reimbursement. 5%
8. Provide the Community Radiology Administrator with assistance in facilitating payment to contractors as needed. 5%
9. Perform special projects and/or additional assignments, as needed to keep the department running smoothly and make recommendations to leadership for procedural improvements and assist with implementation. 5%
Preferred Qualifications:
• Experience with bookkeeping helpful.
• Experience in medical office setting is preferred but not required.
• Must be proficient in Microsoft Office programs, particularly Excel. Experience with Workday and QGenda a plus.
• Ability to perform basic data analysis and identify trends and anomalies.
• Ability to work independently with little direction to complete work and meet established deadlines in an accurate and timely manner and to manage short and competing deadlines.
• Must maintain confidentiality of all records and ensure this confidentiality even when communicating with staff, faculty and administration.
• Excellent communication, presentation and interpersonal skills, with the ability to convey value to both staff and faculty members.
• Ability to perform routine, repetitive tasks while maintaining a strong attention to detail.
Additional Job Description
Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
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