HR Project Specialist

Ready to blend your passion for people with a knack for precision? Join our HR team as an HR Project Specialist! You'll drive recruitment from start to finish and ensure flawless consistency, making a vital impact on our team's success.

What You'll Do

• Talent Acquisition: Architects our hiring success, from compelling job descriptions to assisting chairs and committees on processes and protocols.
• Payroll and Compliance: Guards payroll accuracy, manages data, troubleshoots inquiries, and ensures compliance.
• Onboarding: Guides new hires through a welcoming and successful integration.
• HR Partnership: Advises managers and employees on recruitment and HR best practices.
• Process Improvement: Identifies and implements ideas to boost efficiency and satisfaction.
• Operational Prowess: Provides administrative support and creativity.

Why Join Us?

This is a chance to be a cornerstone for the department:

• Impactful Work: Directly influence our team.
• Collaborative Culture: Work with supportive values, innovation, and integrity.
• Competitive Rewards: Enjoy a comprehensive compensation and benefits package.

Excited to attract top talent and ensure operational precision? Apply today and help us shape our future!

The hours are Monday through Friday from 8:00 AM to 4:30 PM.

Salary: The annual salary range is $46,000 - $50,000, based on qualifications and experience.

Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

To learn more, please review the Benefits Information Summary.

HR Project Specialist job description.

Qualifications
Required:

• Bachelor's degree or the equivalent combination of education and relevant work experience.
• 3+ years of work experience within an office setting.
• Ability to problem-solve and identify both opportunities and potential challenges/roadblocks. Ability to take initiative and identify, propose, and organize systems to enhance services and management. 
• Ability and willingness to work with frequent interruptions and manage multiple projects and competing priorities with attention to detail and accuracy.
• Ability to keep up to date on key policies and procedures that affect areas of service, build alliances, and utilize contacts to build and strengthen internal support bases.
• Understanding of and experience in providing senior-level management and leadership support with a strong orientation to customer service and professionalism.

Preferred:

• Project Management experience.
• Experience working in HR and/or higher education.

How to Apply:

Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following: 

1. A cover letter that describes your experience, interests, and suitability for the position. 
2. A resume/curriculum vitae.

Important items to know about the recruitment process:

• Review of applications will begin immediately. For full consideration, materials must be submitted no later than 4:30 p.m. EST on October 10, 2025.
• Materials received after the initial review date will be reviewed at the discretion of the University.
• Incomplete application materials cannot be considered.
• Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references.
• The successful applicant is subject to appropriate background screenings.
• We are not able to consider applicants who require Visa sponsorship.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.