Full-Time
Grants Administrator 2
Department of Neurosciences
Posted on 5/9/2026
Medical University of South Carolina
Compensation Overview
$57.7k - $103.9k/yr
Charleston, SC, USA
In Person
Category
 Accounting (2) |
|---|
| , |
Requirements
- A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.
- Additional New Requirements: Computer literacy.
Responsibilities
- 30% Pre Award: Manages the proposal and application process for the Department of Neuroscience.
- Maintains current knowledge of regulations (federal, state, private) to assist faculty, staff and students with application compliance.
- Evaluates potential fiscal issues such as cost sharing, F&A rates and possible request waivers.
- Coordinates with external consultants, subawardees, or outside departments to prepare and compile all needed documents.
- Coordinates grant proposals to funding agencies to ensure compliance with policies and regulations.
- Prepares complex budgets and assists Principal Investigator in completing grant application while following proposal guidelines.
- Creates and routes application to all departments/personnel for their approval prior to submission.
- Reviews proposals routed to the Department of Neuroscience for approval or recommends changes needed.
- Maintains all documentation and record keeping in regard to applications for department.
- 30% Post Award and Reporting: Manages department grant/contract activities in compliance with approximately 20 different sponsors' guidelines.
- Serves as the subject matter expert for award requirements as well as MUSC grant policies and procedures.
- Prepares the needed documentation for progress reports, extension requests, carryover requests, close outs, cost transfers, rebudget requests, incoming grant transfers from other institutions, and required sponsor financial reporting.
- Ensure expenditures and budgets are consistent with state and federal guidelines and MUSC policies and procedures.
- Prepares annualized effort for PI Other Support documents, biosketches, and annualized effort reports for RPPRs.
- 15% Grant Fiscal Reporting and Annual Budget: Responsible for the fiscal management of active awards.
- Monitors FDM worktags and account setup to ensure information and reporting integrity.
- Develops and distributes monthly financial and effort reports to Principal Investigators (approximately 20 reports per month).
- Closely monitors all PI restricted and unrestricted funds.
- Provides recommendations to PIs regarding projected overruns, carryover, available balances, effort, and financial forecasting.
- Completes spending transfers and effort adjustments as needed at time of discovery or closeout.
- Participates and assists with the completion of annual budgeting at the individual and department level.
- Bring any budget variances to the attention of the Department Administrator.
- 10% Coordinates with principal investigators and the Administrative Manager on personnel resource management activities.
- Including, but not limited to, funding or job changes in OurDay.
- Completes Payroll Costing Allocations (PCA) and Payroll Accounting Adjustments (PAA) in a timely manner.
- Reconcile all payroll expenditures.
- Track changes in effort and works closely with team to make sure all personnel actions are completed in timely manner.
- Monitors and tracks student stipend and tuition expenses.
- 10% Fiscal and report management for Program Center Grant ($10-11 million in funding) for the department.
- This includes 7 projects/accounts, across 3 departments.
- Provides monthly financial reporting to program director and project leads.
- Advises program director of financial projections and concerns.
- Prepares and submits documentation for program carryover requests, progress reports, and rebudget requests.
- Submits applications to NIH for PI changes , new projects and renewals.
- Monitors Program worktags and account setup to ensure information and reporting integrity.
- Monitors all Program effort and coordinates with other departments if needed.
- 5% Special projects and other duties as assigned in support of the Chair and the Department Administrator.
- Maintains, modifies, and develops filing system to track data and s.
- Participate in research administration work groups, as requested, as well as, any campus wide training designed for individuals in a research administration role.