Office Administrator

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.  

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way\: doing the right thing, the right way, at the right time.

What You’ll Do\:

General Office Management\:

• Performs a variety of daily administrative duties as required by the plant manager

• Prepares month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management.

• Assists with filing and document record-keeping according to retention guidelines and requirements

• Assists with purchase orders, payables, credit card reconciliations, bank deposits, cost-tracking, and fuel usage and receipts

• Maintains correct inventory levels for all plant and office materials and supplies

• Maintains office spaces clean and organized (meeting/training rooms, lobby, break areas, storage spaces, and restock fridge and cabinets with supplies as needed)

• Receives, distributes, and prepares correspondence, reports, forms, and documents and translate as needed

• Assists with company meetings and events (event coordination and preparation, room setup & cleanup, attendees list, catering, hotel bookings, directions, etc)

• Maintains conference/training rooms calendars and site training schedules

Human Resources and Safety Support\:

• Assists with new hire onboarding process (i.e. prepare newhire packet and welcome kits, I9 compliance, new hire orientations, employee pictures, request employee access and credentials)

• Partners with Human Resources team in communicating and resolving employee inquiries and requests (i.e. benefit questions, verifications of employment, direct deposit and beneficiary changes)

• Assists with employee benefits enrollment (i.e. annual open enrollment, requesting/resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc)

• Assists with employee time-tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning

• Tracks, submits, and keeps records of boot reimbursement requests and receipts

• Supports communication and distribution of Service Award Certificates and other employee recognition incentives and awards

•  Assists in organizing and executing Employee Engagement Activities (MLK Day, Hispanic Heritage, Take Your Child to Work Day, Holiday Functions, etc)

• Partners with Safety Team in handling site safety and environmental issues

• Assists with preparing, distributing, and record keeping of site-specific and compliance documentation (i.e. safety trainings/meetings, shift inspection forms, pre-shift safety topics, etc)

Reception and Main Point of Contact\:

• Serves as Plant Contact. Receives guests and answers phones, directing questions or problems to the appropriate individual.

• Maintains walk-in/ visitor logs

• Assists with managing and communicating with site vendors (uniforms, housekeeping, utilities, shipping vendors, etc)

• Assists with special projects and other duties as assigned

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.  

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way\: doing the right thing, the right way, at the right time.

What You’ll Do\:

General Office Management\:

• Performs a variety of daily administrative duties as required by the plant manager

• Prepares month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management.

• Assists with filing and document record-keeping according to retention guidelines and requirements

• Assists with purchase orders, payables, credit card reconciliations, bank deposits, cost-tracking, and fuel usage and receipts

• Maintains correct inventory levels for all plant and office materials and supplies

• Maintains office spaces clean and organized (meeting/training rooms, lobby, break areas, storage spaces, and restock fridge and cabinets with supplies as needed)

• Receives, distributes, and prepares correspondence, reports, forms, and documents and translate as needed

• Assists with company meetings and events (event coordination and preparation, room setup & cleanup, attendees list, catering, hotel bookings, directions, etc)

• Maintains conference/training rooms calendars and site training schedules

Human Resources and Safety Support\:

• Assists with new hire onboarding process (i.e. prepare newhire packet and welcome kits, I9 compliance, new hire orientations, employee pictures, request employee access and credentials)

• Partners with Human Resources team in communicating and resolving employee inquiries and requests (i.e. benefit questions, verifications of employment, direct deposit and beneficiary changes)

• Assists with employee benefits enrollment (i.e. annual open enrollment, requesting/resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc)

• Assists with employee time-tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning

• Tracks, submits, and keeps records of boot reimbursement requests and receipts

• Supports communication and distribution of Service Award Certificates and other employee recognition incentives and awards

•  Assists in organizing and executing Employee Engagement Activities (MLK Day, Hispanic Heritage, Take Your Child to Work Day, Holiday Functions, etc)

• Partners with Safety Team in handling site safety and environmental issues

• Assists with preparing, distributing, and record keeping of site-specific and compliance documentation (i.e. safety trainings/meetings, shift inspection forms, pre-shift safety topics, etc)

Reception and Main Point of Contact\:

• Serves as Plant Contact. Receives guests and answers phones, directing questions or problems to the appropriate individual.

• Maintains walk-in/ visitor logs

• Assists with managing and communicating with site vendors (uniforms, housekeeping, utilities, shipping vendors, etc)

• Assists with special projects and other duties as assigned