Facebook pixel

Assistant – Team of VP of Research & Technology
Confirmed live in the last 24 hours
Locations
London, UK
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Research
Requirements
  • You are resilient, with experience supporting C-Suite or Senior Executives experienced in a fast-paced environment
  • You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others
  • Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow
  • Passionate about supporting and enabling others, motivated by Leader support
  • Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance
  • Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to managing expectations in a thoughtful way
  • Can adapt quickly to changing demands and embrace ambiguity
  • Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail
  • Solid communicator and active listener; you exhibit a high EQ
  • Able to build relationships across teams and foster trust
  • Collaborative and thrives in a team environment
  • Proactively seek out time-saving solutions and tools
  • Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team
  • Experience with Google Suite is preferable but not crucial
Responsibilities
  • Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations
  • Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies
  • Collate and prepare a daily briefing document for the VP, tracking actions and outputs, in partnership with the team
  • Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting
  • Develop a strong working relationship with the VP and their current Assistant, thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making
  • Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation
  • Partner on key strategic projects with the Team of the VP and wider stakeholders
  • Draft and send out team communications
  • Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors
  • Arrange frequent domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport
  • Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc
  • Act as a point of contact for the VP and team, dealing with incoming requests, requiring heavy email correspondence
DeepMind

501-1,000 employees

General purpose AI company
Company Overview
Deepmind’s mission is to solve intelligence, to advance and benefit humanity. The company is a group of scientists, engineers, and ethicists dedicated to researching and building safe AI systems to service society’s needs and expectations while also responsibly pioneering the field of AI.
Company Core Values
  • Mission Driven
  • Pioneering
  • Responsible
  • Collaborative
  • Kind