Full-Time

Operations Associate

ReflexAI

ReflexAI

51-200 employees

AI-driven agent training and QA platform

Compensation Overview

$60k - $85k/yr

+ Equity

No H1B Sponsorship

San Diego, CA, USA

Hybrid

Hybrid work arrangement in San Diego.

US Citizenship Required

Category
Business & Strategy (1)
Required Skills
Inventory Management
SOC 2
HIPAA

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Requirements
  • At least 1 year of experience in operations, information technology administration, executive or business support, or a similar generalist role.
  • Strong organizational skills and the ability to manage many small, concurrent workflows.
  • Clear, proactive communication and follow-through.
  • Basic familiarity with information technology, hardware logistics, and software-as-a-service access management.
  • Some exposure to finance or accounting operations, or the aptitude to learn them quickly.
  • U.S. citizenship is required because the role supports a U.S. Department of Veterans Affairs contract and requires access to systems for which citizenship is a condition of access.
Responsibilities
  • Contribute to building repeatable processes and systems that help operations scale systematically.
  • Handle hardware and equipment purchasing, setup, shipping, distribution, and repairs for the growing team.
  • Maintain an accurate, ongoing inventory and asset-tracking process as equipment is added, reassigned, or retired.
  • Monitor upcoming compliance deadlines and security commitments, and drive alignment across SOC 2, HIPAA, HITRUST, ISO 27001, and ISO 42001 certification programs.
  • Track and manage accounts payable and accounts receivable, reinforce timely vendor payments, and monitor customer adherence to payment schedules.
  • Track vendor spend, flag notable increases, and identify contracts approaching renewal.
  • Support additional operational projects identified as valuable by organizational leadership.
Desired Qualifications
  • Experience with expense or card platforms such as SVB, Ramp, or Brex, or with asset-tracking tools.
  • Exposure to compliance frameworks including SOC 2, ISO 27001, ISO 42001, HIPAA, GDPR, and HITRUST.
  • Experience supporting information technology security initiatives, such as security key rollouts.
  • Prior experience in a fast-growing startup environment.

ReflexAI provides a subscription-based AI platform that improves training and quality assurance for customer-service agents, especially in crisis centers. The product runs realistic simulations, delivers personalized feedback, and manages agent cohorts, while automatically analyzing all live conversations to surface performance insights and recommendations. Founded by former crisis-center leaders, it targets high-security, compliant environments and end-to-end training and QA that many general tools overlook. Its goal is to reduce handling times, boost customer satisfaction and resolution outcomes, and support organizations in meeting strict security and compliance standards.

Company Size

51-200

Company Stage

Early VC

Total Funding

$13.4M

Headquarters

New York City, New York

Founded

2022

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Simplify Jobs

Simplify's Take

What believers are saying

  • Over 100 nonprofits get no-cost Prepare access over two years, expanding installed base rapidly.
  • Prepare users report 75% faster onboarding and 30% better empathy, protocol adherence, and trust.
  • Inc. named ReflexAI to its 2026 Best Workplaces list, supporting recruiting in New York.

What critics are saying

  • Google.org supplies ReflexAI’s biggest recent signal; losing that relationship would crush distribution by 2027.
  • ReflexAI still sells a narrow workflow; enterprise suites like NICE and Five9 can copy QA features.
  • AI mistakes in crisis conversations can trigger reputational and legal fallout after a single bad incident.

What makes ReflexAI unique

  • Google.org funded $4M and embedded Gemini into ReflexAI on April 8, 2026.
  • Prepare and Assure connect QA findings directly into simulation training, closing the coaching loop.
  • ReflexAI targets crisis lines and social-sector teams needing HIPAA-grade, empathy-heavy conversation training.

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Benefits

Health Insurance

Company Equity

Stock Options

Remote Work Options

Growth & Insights and Company News

Headcount

6 month growth

-1%

1 year growth

1%

2 year growth

1%
ReflexAI
Jun 2nd, 2026
ReflexAI named to Inc.'s 2026 Best Workplaces list.

ReflexAI named to Inc.'s 2026 Best Workplaces list. NEW YORK, June 2, 2026 - ReflexAI is proud to announce it has been named to Inc.'s 2026 Best Workplaces list. The list, which can be found at Inc.com, honors American companies that have built exceptional workplaces and vibrant cultures that support their teams and businesses, whether in-person, remote, or hybrid. The award is the result of comprehensive measurement and evaluation of hundreds of applicants. The process involved a detailed employee survey conducted by Quantum Workplace, covering critical elements such as management effectiveness, perks, professional development, and overall company culture. Each company's benefits were also audited to determine the overall score. ReflexAI is honored to be included among the 507 companies recognized this year. "The culture at ReflexAI isn't a program we built alongside the product. It's the result of hiring people who care about the mission and creating the conditions for them to do their best work. We exist to help organizations improve performance in the highest-stakes conversations imaginable: crisis calls, healthcare encounters, sales pitches, and customer moments where trust is on the line. That work requires a team that holds itself to the highest internal standards internally, " said Sam Dorison, Cofounder and CEO, ReflexAI. John Callery, Cofounder and Chief Product & Technology Officer, ReflexAI added, "Being named to this list genuinely means something to me, and specifically because of how it's determined. This isn't a self-nomination. It's based on anonymous feedback from our own team. That rigor is exactly what makes it credible. The people building ReflexAI decided this was true about our culture. That's the part I'm proud of." ReflexAI is the conversation performance platform for high-stakes work. The company's AI-powered platform, including Prepare, a simulation-based conversation training product, and Assure, a conversation intelligence and quality assurance platform, helps organizations continuously improve how their teams perform in the conversations that matter most. ReflexAI serves customers across crisis and behavioral health, healthcare, financial services, and customer service. "This year's Best Workplaces list goes beyond great company culture-it highlights companies making meaningful and sustained investment in their employees," says Bonny Ghosh, editorial director at Inc. "Even in a labor market that favors employers, these companies understand that an intentional and authentic commitment to their teams drives stronger employee retention, engagement, and ultimately, a stronger business overall." To view the full list of winners, visit Inc.com. About ReflexAI. ReflexAI is the conversation performance platform for organizations where human interactions drive outcomes. Through a closed-loop system connecting AI-powered simulation, real-world evaluation, and performance intelligence, ReflexAI helps frontline teams practice the right skills, improve faster, and sustain better performance over time.Guided by a commitment to responsible and human-centered innovation, ReflexAI partners with organizations across industries to train team members up to 75% faster, improve quality consistently, and turn conversation data into coaching decisions that move their businesses forward. About Inc. Inc. is the leading media brand and playbook for entrepreneurs and business. Through its journalism, Inc. aims to inform, educate, and elevate the profile of its community: the risk-takers, the innovators, and the ultra-driven go-getters who are creating the future of business. Inc. is published by Mansueto Ventures LLC, along with fellow leading business publication Fast Company. For more information, visit www.inc.com. About Quantum Workplace. Quantum Workplace, based in Omaha, Nebraska, is an HR technology company that serves organizations through employee-engagement surveys, action-planning tools, exit surveys, peer-to-peer recognition, performance evaluations, goal tracking, and leadership assessment. For more information, visit QuantumWorkplace.com.

BizSugar
Apr 7th, 2026
Google Gemini enhances mental health support for organizations.

Google Gemini enhances mental health support for organizations. April 7, 2026 Google's latest updates to its mental health support tool, Gemini, aim to provide immediate and effective connections for users in crisis situations. With mental health becoming an increasingly pressing issue among communities and businesses, these enhancements could benefit small business owners by fostering a healthier work environment and providing valuable resources for employees. The redesigned "Help is available" module will now surface when conversations indicate a potential mental health crisis. This proactive feature not only highlights the resource but also connects users to crisis hotline options through a new "one-touch" interface. Users can easily chat, call, text, or visit a crisis hotline website, ensuring that help is just a tap away. Notably, the option remains visible throughout the conversation, serving as a continuous reminder for those in distress to seek support. Google.org's commitment to mental health extends beyond improving access to their tools. The organization announced a significant $30 million investment over the next three years aimed at scaling global hotline capacities. This funding is designed to enhance immediate and safe support for individuals in crisis, a vital aspect for small business owners who may encounter employees facing mental health challenges. Additionally, Google is expanding its collaboration with ReflexAI, committing $4 million in direct funding. This partnership will enhance mental health support services within social organizations by integrating Gemini into ReflexAI's training suite. The initiative aims to equip staff and volunteers with AI-powered simulations that prepare them for critical conversations. Such training could prove invaluable for small businesses, enabling teams to better understand and support colleagues experiencing mental health difficulties. Mental health is not just a personal issue; it often extends into workplace dynamics. Small business owners should be aware of how they can leverage these tools to create a more supportive environment. With Gemini, managers and team leaders can access resources to guide sensitive discussions and provide appropriate support. This capability is particularly crucial as employees increasingly seek workplaces that prioritize mental health and well-being. However, while Gemini offers a robust tool for information, it's important to note its limitations. Google stresses that the tool is not a substitute for professional clinical care or therapy. This distinction is critical for small business owners who may rely on technology for guidance yet need to understand when to direct employees to professional services. Proper training on how to use the tool effectively can ensure that employers are not inadvertently misguiding workers struggling with their mental health. Moreover, Google is taking steps to protect younger users through specific design features. For instance, Gemini has mechanisms to prevent emotional dependence and to avoid inappropriate or harmful interactions. These safeguards could also extend to businesses employing younger workers, allowing companies to cultivate a safe digital environment that resonates with the values of a new generation entering the workforce. In a world where mental health awareness is growing, Google's updates serve as a timely reminder of the critical role technology can play in fostering support systems. Small business owners are encouraged to familiarize themselves with these advancements as they continue to navigate the complexities of employee well-being. As more individuals turn to digital platforms for assistance, integrating robust mental health resources into small business practices will likely become essential. By utilizing tools like Gemini, entrepreneurs can not only support their employees more effectively but also contribute to creating a healthier workplace culture overall. For further details on these updates, you can view the original announcement here. Image Via Gemini David Wilson is a technology writer and IT consultant with a passion for helping small businesses leverage digital tools for growth. With over 15 years of experience in software development and tech support, David specializes in simplifying complex tech concepts for business owners. He has contributed to several tech publications, sharing insights on cybersecurity, cloud computing, and emerging digital trends. David's practical advice empowers entrepreneurs to make informed technology decisions. When he's not exploring the latest gadgets, David enjoys building model airplanes and perfecting his barbecue recipes.

9to5Google
Apr 7th, 2026
Google updates Gemini to improve mental health responses.

Google updates Gemini to improve mental health responses. Abner Li Apr 7 2026 - 3:00 am PT In a reflection of one increasingly common AI use case, Google today announced a series of Gemini updates to help when users ask about mental health. The company believes that "responsible AI can play a positive role for people's mental well-being." When the chat "indicates a potential crisis related to suicide or self-harm," Gemini will now show a "one-touch" interface to connect users to hotline resources with options to call, chat, text, or visit a website. Once activated, this card will remain visible throughout the conversation. Responses are designed to "encourage people to seek help." Discover more Chrome OS laptops Ray-Ban smart glasses Tech news subscription If a conversation signals the user "may need information about mental health," Gemini will surface a redesigned "Help is available" module. It's been developed with clinical experts "to provide more effective and immediate connections to care." Overall, Google is training Gemini models to "help recognize when a conversation might signal that a person may be in an acute mental health situation" and direct them to real-world resources. Responses are designed to "encourage help-seeking while avoiding validation of harmful behaviors like urges to self-harm." Additionally, Gemini is trained "not to agree with or reinforce false beliefs, and instead gently distinguish subjective experience from objective fact." For younger users, Google has additional protections: * Persona protections designed to prevent Gemini from acting like a companion, including guardrails preventing it from claiming to be a human or possessing human attributes. * Protections intended to prevent emotional dependence, avoiding language that simulates intimacy or expresses needs. * Safeguards against encouraging bullying or other types of harassment. Finally, Google.org today announced $30 million in funding over three years to help global hotlines increase their capacity. Specific efforts include: * "We are expanding our partnership with ReflexAI to help social sector organizations scale their mental health support services. This initiative includes $4 million in direct funding and the integration of Gemini into ReflexAI's training suite." * "...Google.org Fellows will provide pro bono technical expertise to help evolve Prepare, a customizable platform that uses realistic, AI-powered simulations to train staff and volunteers for critical conversations. Priority partners for this new stage include education organizations like Erika's Lighthouse and Educators Thriving." FTC: We use income earning auto affiliate links. More.

MobiHealthNews
Apr 7th, 2026
Google updates Gemini to provide mental health assistance, crisis resources.

Google updates Gemini to provide mental health assistance, crisis resources. The "Help is available" and "one-touch" modules are designed to give users showing signs of mental health distress immediate access to support. Google has updated its Gemini AI offering with a "Help is available" module that will provide connections to care when a conversation signals a user may need mental health support, and a "one-touch" interface with an immediate connection to a crisis hotline should the AI recognize references to possible suicide or self-harm. The "Help is available" module will provide immediate connections to real-world resources and human support, while the "one-touch" offering will provide a direct route to quickly connect with real-world crisis hotlines or support services via call, text, chat or through the hotline's website. Google said it has also designed better responses within Gemini to encourage users to seek help "while avoiding validation of harmful behaviors like urges to self-harm." Gemini will also avoid "confirming false beliefs," according to the tech giant, meaning it has trained Gemini "not to agree with or reinforce false beliefs, and instead gently distinguish subjective experience from objective fact." The tech giant is also committing $30 million globally over three years to help crisis hotlines scale their capacity to offer immediate support. Google is also expanding its partnership with AI-enabled training simulation and quality assurance tool company ReflexAI to help scale mental health support in social sector organizations. The collaboration includes $4 million in funding and the integration of Gemini into ReflexAI's training tools. Google.org Fellows will provide pro bono technical support to help enhance ReflexAI's offering, Prepare, a platform that uses AI-powered simulations to train staff and volunteers for critical conversations. THE LARGER TREND According to a Tracking Poll on health information and trust released by KFF in March, around a third of adults (32%) are using AI for health information and advice, including about three in ten (29% saying they use AI for advice on their physical health and one in six (16%) using the technology for mental health information or advice. Numerous tech giants, including ChatGPT maker OpenAI, have acknowledged that their AI is being used by users for mental healthcare, especially among teens. In October, the company announced it added parental controls to its AI platform, equipped with mental health notifications. "If our systems detect potential harm, a small team of specially trained people reviews the situation. If there are signs of acute distress, we will contact parents by email, text message and push alert on their phone, unless they have opted out," OpenAI said in a statement. Last year, Anthropic released an analysis on how Claude is used for support, advice and companionship, after examining roughly 4.5 million Claude.ai conversations to understand how individuals emotionally engage with the company's AI. The company highlighted how some individuals use Claude to work through personal challenges pertaining to anxiety, chronic symptoms and workplace stress, and for "deeper exploration of both personal struggles and intellectual questions." Anthropic ultimately emphasizes that the AI is not a substitute for professional mental healthcare, and the analysis's findings underscore the potential and limitations of AI as a companion for mental health support, highlighting the importance of guiding users toward real-world support when needed.

ACCESSWIRE
Oct 15th, 2024
ReflexAI Announces Launch of Prepare Voice: The Next Evolution in AI-Powered Human Support Training

ReflexAI announces launch of Prepare Voice: the next evolution in ai-powered human support training.