McNair Research Scholars Academic Coordinator

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Job Posting Title:

McNair Research Scholars Academic Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM AA - Grad - SI - REMP - CIMM (Kristen S Williams (00064717))

Work Location:

William B. Hatcher Hall

Pay Grade:

Professional

Job Description:

The McNair Research Scholars Academic Coordinator supports the mission of the Ronald E. McNair Post-Baccalaureate Achievement Program by coordinating academic, research, and professional development activities for undergraduate students preparing for doctoral study. The coordinator plays a vital role in student support, advising, programming, and partnership building with faculty mentors and other campus resources.  Provides administrative support to program director, including assistance with fiscal management, coordination of program activities, and preparation of reports, in order to support the efficient and effective delivery of student services and proper management of program finances.

Job Responsibilities:

Responsible for comprehensive administrative, programmatic, and operational support for the McNair Scholars Program, ensuring compliance with U.S. Department of Education TRIO regulations and institutional policies. Maintains accurate student records, monitors participant outcomes, and tracks the academic progress of current Scholars and over 400 prior-served alumni through the National Student Clearinghouse and direct outreach. Supports the preparation and submission of data for the Annual Performance Report (APR) and other federal grant reporting requirements. 25%

Assists the Project Director with all phases of student recruitment, including reviewing applications for completeness and eligibility, responding to applicant inquiries, coordinating and facilitating interviews, and organizing materials for the selection committee. Oversees the development and execution of a monthly schedule of seminars, workshops, and professional development events. Coordinates logistical planning and support for student workshops, research colloquia, graduate school visits, conferences, and social and cultural activities by reserving venues, arranging travel, ordering catering, managing supplies, and maintaining RSVPs and attendance records. 20%

Maintains frequent communication with Scholars and faculty mentors to support academic and research progress. Schedules and monitors student-mentor meetings and ensures documentation of service delivery, academic milestones, and research engagement. Processes monthly stipend awards and payroll for student interns, graduate assistants, student workers, tutors, and faculty, ensuring compliance with institutional and federal guidelines. Manages student timesheets and coordinates stipend disbursement in collaboration with the LSU Office of Student Financial Aid and Scholarships. 20%

Serves as a backup monitor for the program budget by documenting expenditures and submitting monthly financial reports. Acts as liaison to LSU Accounts Payable and the Travel Office, maintaining knowledge of relevant policies and procedures. Coordinates purchases and payments for goods and services by selecting appropriate processing channels, submitting documentation, and ensuring adherence to LSU financial regulations. 10%

Manages program travel activities for the director and students, including booking travel, processing reimbursements, and maintaining accurate financial records. Oversees a professional and welcoming office environment by addressing facility maintenance needs, managing key inventory, and serving as a first point of contact for visitors and inquiries. Supervises and trains one office student worker, one graduate assistant, and five tutors, while developing work schedules to maintain an efficient and professional student support team. 15%

Collaborates with campus departments, guest speakers, and faculty mentors to support program activities and communications. Ensures the timely collection and analysis of participant feedback and maintains detailed documentation of all program activities in compliance with federal and institutional standards. Other Duties as assigned. 10%

Minimum Qualifications:

Bachelor's degree

Preferred Qualifications:

Bachelor's degree

Specific Experience:

• Experience working in a college or university student services environment
• Familiarity with federally funded programs such as TRIO, or experience supporting grant-funded initiatives
• Demonstrated experience organizing student-focused workshops, seminars, or professional development events

Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description

Additional Requirements:

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality

Additional Job Description:

Special Instructions:

Please provide cover letter, resume, (3) professional references and transcripts. Official transcripts are required prior to hire, if needed.

For questions or concerns regarding the status of your application or salary ranges, please contact Kristen Williams at [email protected]

Posting Date:

July 16, 2025

Closing Date (Open Until Filled if No Date Specified):

November 13, 2025

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

HCM Contact Information: