APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
This is a term position; length of the term will be discussed during the interview process. Continuation past the term length discussed will be based on university need, performance, and/or availability of funding.
POSITION SPECIFICS
Penn State College of Medicine invites applications for the position of Associate Dean for Research Administrationand Associate Director for Sponsored Programs, which is afull-time non-tenured faculty position.The Associate Dean for Research Administration (ADRA) serves as a senior leader within the Penn State College of Medicine (PSCOM), providing strategic, operational, and administrative leadership for the institution’s research enterprise. This role oversees research compliance, sponsoredprogramsadministration, operational excellence, and institutional alignment across PSCOM and the broader Penn State research ecosystem.
The ADRA acts as theInstitutional Official (IO)forthe Animal Care and Use Program, with oversight of the Institutional Biosafetyprogram, and other regulated domains. The role partners closely withcollege and university leadership, department chairs, center directors, and external stakeholders to advance research growth, integrity, and innovation.
1. Research Compliance & Institutional Official Duties
Serve as theresearch oversightleader, serving on variouscommittees and regulatory bodiesasrequired(e.g., IACUC).
Provide assurance ofcompliance with federal, state, and institutional regulations governing biomedical research.
Oversee compliance operations, education, and monitoring programs supporting investigators and research staff.
Liaise with federal agencies and accreditorsregardingcompliance status, reporting, and institutional communications.
2. Sponsored Programs Leadership
Lead and oversee sponsoredprogramsadministration functions, including pre‑awardgrants administration, contracting, andpost‑award integrations with grant management accounting.
Develop, refine, and implement proceduresthat support efficient proposal development, award negotiation, and research administration workflows.
Strengthen infrastructure for grant support, compliance review, financial stewardship, and reporting.
Partner with department and central offices to support research growth, improve faculty experience, and enhance service delivery.
3. Strategic Leadershipacross the College of Medicine
Advise the Vice Dean for Researchand Graduate Studies, Dean’s Office, and other senior leaders on strategy, risks, opportunities, and operational improvements related to research administrationand federal funding practices.
Lead initiatives that advance PSCOM’s research strategic plan, infrastructure growth, and institutional priorities.
Collaborate with center and institute leadership to support complex research programs, strategic proposals, and interdisciplinary initiatives.
Drive process improvement, technology adoption, and analytics that enhance transparency, quality, and decision‑making in the research enterprise.
4. Penn State Enterprise-Level Engagement
Represent PSCOM within Penn State’s broader research administration community, ensuring alignment of policy, compliance, systems, and strategic initiatives across campuses.
Contribute touniversity-wide committees focused on compliance, research operations, sponsored programs, and strategic planning.
Foster strong partnerships that enable systemwide collaboration, standardization, and shared service innovation.
5. Operational Excellence & Team Leadership
Provide leadership and mentorship to research administration directors, managers, and professional staff.
Ensure organizational structures, staffing, and professional development resourcessupporta high-performing research administrative ecosystem.
Develop and manage budgets for research administration units, ensuring efficient stewardship of institutional resources.
Work closely with other Associate Deans to advance a culture of service, collaboration, and continuous improvement.
Terminal degree (PhD, MD, JD) in a related field (e.g., research administration, business, public health, biomedical sciences) or equivalent experience.
7+years ofleadership experience in research administration, compliance oversight, and/or sponsored programs at an academic medical center or research-intensive institution.
Demonstrated knowledge of federal regulations governing human subjects, animal research, biosafety, and financial stewardship.
Proven ability to lead complex teams, manage institutional risk, and drive strategic initiatives.
Advanced certification (e.g., CRA, CPRA, CIP).
Experience serving as or supporting an Institutional Official.
Deep familiarity with academic health center research environments and clinical research operations.
Experience implementing enterprise-level administrative systems or research management technologies.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
BENEFITS
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional wellbeing. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
For more detailed information, please visit our Benefits Page. (Note: For Postdoctoral benefits, please see our Postdoctoral Benefits page.)
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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