Apparel Development and Production Coordinator

Job Summary:

WHO ARE YOU?

Do you enjoy racing and dance music? Do you excel at product development? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for fashion and a love of all things to do with product development. Is this you? Read on… 

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac is seeking a highly motivated and proactive production development coordinator within our consumer products division to join the team. Will be responsible for developing materials and trims, building and maintaining accurate BOM’s, maintaining costs in accordance with financial objectives, communicating adjustments and corrections to international and domestic vendors, suppliers, overseeing sampling, resolving any issues that may arise, and providing insight and feedback to the team. This position is full time in person.

RESPONSIBILITIES

• Coordinate daily correspondence and production coordination with overseas factories

• Liaise cross-functionally with design, sales, technical design teams to ensure seamless workflow

• Maintain and monitor time and action (T&A) calendars and production WIP reports, ensuring accuracy and timely updates

• Track and follow up on all production orders to ensure on-time execution, proactively identifying and resolving delays

• Ensure bulk deliveries meet retailer requirements, timelines, and quality standards; communicate updates promptly to the sales team

• Coordinate with traffic and accounting to ensure timely payment releases and on-schedule goods arrival at the warehouse

• Review and approve/comment on shipping marks, packaging layouts, hangtags, and other production-related materials

• Ensure compliance label standards, including testing and packaging requirements

• Leverage in-depth understanding of apparel production to anticipate and resolve fit, safety, and compliance challenges

•  Maintain timelines and WIP reports throughout all phases of development and production, both for vendors and in-house management

• Coordinate the sample room organizational process

• Issue, update, and track Purchase Orders (POs), maintaining accuracy and alignment with cost, lead times, and delivery targets

• Maintain close communication with overseas vendors and internal cross-functional teams (Design, Tech, Merchandising, Logistics)

• Facilitate the Time & Action (T&A) calendar, ensuring all production milestones are achieved

• Track and follow up on bulk fabric approvals, trims, lab dips, fit samples, and TOPs

• Collaborate with Logistics and Compliance to support smooth shipping and customs clearance

• Maintain accurate and up-to-date records in PLM and Google Sheet trackers

• Support recruiting, hiring, training and onboarding various team members

• Other special projects as needed

QUALIFICATIONS

• 3+ years+ experience in product development, design or production in garment manufacturing

• Knowledge of raw materials and garment construction

• Experience working and communicating with domestic and international manufacturers

• Proven ability to provide leadership, supervision and direction to peers through development process

• Ability to demonstrate capabilities through a costing exercise

• Familiarity with a product lifecycle management system

• Proficient in Adobe Suite and Microsoft Office Suite

• Strong communications skills both verbal and written and must be able to actively and attentively listen

• Proven ability to network effectively 

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments

• May work in drastic temperature climates

• Must be willing travel to work events during evening and weekend hours, as required, to meet deadlines 

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Hourly Range: $22.00-27.00 USD