Office Coordinator
Posted on 3/22/2023

51-200 employees

Energy MRV software
Company Overview
Validere's mission is to digitally transform the world's largest supply chain to be more commercially and environmentally efficient. The company has created a software product that enables energy companies to aggregate their many disparate data sources into a single tool - allowing them to better understand their operations and emissions.
Toronto, ON, Canada
Experience Level
Desired Skills
Administrative & Executive Assistance
  • Ensuring organization and general cleanliness of the office environment
  • Primary on-site “go to person” for all administrative needs of the business
  • Facilities set-up and management for Toronto office
  • Reception duties:
  • Welcoming, greeting, and directing visitors appropriately
  • Ordering snacks / beverages for the office
  • Receiving and sorting daily office mail
  • Ordering office supplies, monitoring stock levels and managing a records database
  • Keep updated records of Toronto office expenses and costs
  • Liaise with vendors including suppliers and building management
  • Arranging repairs and enhancements for the office
  • Office furnishing for Toronto office
  • Parking
  • Organizing company events, team socials, and wellness initiatives
  • Booking restaurant reservations for employee events in Toronto
  • Ordering and shipping of prizes for team social winners
  • Assisting with employee onboarding and offboarding
  • Access card assignment and management
  • New hire kits
  • Assisting IT with hardware collection and shipments
  • Ad hoc requests from the VP, Talent & Culture
  • A relevant college diploma in progress or near completion, is preferred
  • Relevant administrative support experience is preferred
  • Innovation and improvement mindset - suggest ways to improve and innovate processes, systems, etc. to optimize team and greater employee experience
  • Ability to balance employee experience with business requirements
  • Self-starter comfortable with ambiguity in a fast paced environment
  • Excellent computer skills, including a high degree of proficiency in Google Suite
  • Very organized and agile with the ability to prioritize
  • Reliable, personable and professional
  • Experience with handling confidential information
  • Excellent oral and written communication skills
  • Professional development support to master your craft
  • An inclusive, ego-free environment where diversity of people and thought is valued
  • Opportunity to impact the trajectory of a fast growing tech company