Office Coordinator @ Validere

Office Coordinator

Posted on 3/22/2023

INACTIVE

51-200 employees

Energy MRV software

Company Overview

Validere's mission is to digitally transform the world's largest supply chain to be more commercially and environmentally efficient. The company has created a software product that enables energy companies to aggregate their many disparate data sources into a single tool - allowing them to better understand their operations and emissions.

Locations

Toronto, ON, Canada

Experience Level

Entry

Junior

Mid

Senior

Expert

Desired Skills

Agile

Management

Communications

CategoriesNew

Administrative & Executive Assistance

Requirements

Ensuring organization and general cleanliness of the office environment
Primary on-site “go to person” for all administrative needs of the business
Facilities set-up and management for Toronto office
Reception duties:
Welcoming, greeting, and directing visitors appropriately
Ordering snacks / beverages for the office
Receiving and sorting daily office mail
Ordering office supplies, monitoring stock levels and managing a records database
Keep updated records of Toronto office expenses and costs
Liaise with vendors including suppliers and building management
Arranging repairs and enhancements for the office
Office furnishing for Toronto office
Parking
Organizing company events, team socials, and wellness initiatives
Booking restaurant reservations for employee events in Toronto
Ordering and shipping of prizes for team social winners
Assisting with employee onboarding and offboarding
Access card assignment and management
New hire kits
Assisting IT with hardware collection and shipments
Ad hoc requests from the VP, Talent & Culture
A relevant college diploma in progress or near completion, is preferred
Relevant administrative support experience is preferred
Innovation and improvement mindset - suggest ways to improve and innovate processes, systems, etc. to optimize team and greater employee experience
Ability to balance employee experience with business requirements
Self-starter comfortable with ambiguity in a fast paced environment
Excellent computer skills, including a high degree of proficiency in Google Suite
Very organized and agile with the ability to prioritize
Reliable, personable and professional
Experience with handling confidential information
Excellent oral and written communication skills

Responsibilities

Professional development support to master your craft
An inclusive, ego-free environment where diversity of people and thought is valued
Opportunity to impact the trajectory of a fast growing tech company

Who we are:

Validere is a measurement, reporting, and verification (MRV) SaaS company that helps energy organizations transform disconnected, incomplete data into clear and immediately actionable pathways to financial and environmental value.

Over 50 of North America’s leading energy companies rely on Validere’s technology and multidisciplinary experts to understand their physical and environmental commodities and navigate an increasingly complex environment with clarity and ease.

Validere is on a mission to better human prosperity by making the energy supply chain efficient and sustainable. The company has offices in Houston, Calgary, and Toronto.

Who you are:

We’re looking for a part-time Office Coordinator who is proficient, highly motivated, detail-oriented and interested in long term growth alongside our business. This is an exciting opportunity for recent or new graduating students to jumpstart your career. Reporting to the VP, Talent and Culture you will be supporting our employee experience by ensuring a seamless office operation. This role will be a minimum of 3 days a week in the office. We offer flexibility to set core hours, with a minimum requirement of 12 hours per week and possibility to work up to 20 hours per week.

Let’s give you a purpose:

Ensuring organization and general cleanliness of the office environment
Primary on-site “go to person” for all administrative needs of the business
Facilities set-up and management for Toronto office
Reception duties:

- Welcoming, greeting, and directing visitors appropriately

- Ordering snacks / beverages for the office

- Receiving and sorting daily office mail

Ordering office supplies, monitoring stock levels and managing a records database
Keep updated records of Toronto office expenses and costs
Liaise with vendors including suppliers and building management

- Arranging repairs and enhancements for the office

- Office furnishing for Toronto office

- Parking

Organizing company events, team socials, and wellness initiatives

- Booking restaurant reservations for employee events in Toronto

- Ordering and shipping of prizes for team social winners

Assisting with employee onboarding and offboarding

- Access card assignment and management

- New hire kits

- Assisting IT with hardware collection and shipments

Ad hoc requests from the VP, Talent & Culture

What you’ll bring along:

A relevant college diploma in progress or near completion, is preferred
Relevant administrative support experience is preferred
Innovation and improvement mindset - suggest ways to improve and innovate processes, systems, etc. to optimize team and greater employee experience
Ability to balance employee experience with business requirements
Self-starter comfortable with ambiguity in a fast paced environment
Excellent computer skills, including a high degree of proficiency in Google Suite
Very organized and agile with the ability to prioritize
Reliable, personable and professional
Experience with handling confidential information
Excellent oral and written communication skills

We love it here, you will too:

Professional development support to master your craft
An inclusive, ego-free environment where diversity of people and thought is valued
Opportunity to impact the trajectory of a fast growing tech company

Our shared values:

Deliver (the highest) value
Remove friction
Make it more scalable everyday
Be fair & transparent
Stay well & safe

Validere is an equal employment opportunity employer. We welcome and encourage applications from everyone regardless of race, colour, religion, gender, sexual orientation, age, or disability status. Accommodations are available on request for candidates taking part in all aspects of the interview process and beyond. We are committed to providing an inclusive, open, and diverse work environment.