Senior Financial Assistant

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The Business Operations Department at the Rosenstiel School of Marine, Atmospheric and Earth Science at the University of Miami has an exciting full time temporary position for a Sr. Financial Assistant. Thesuccessful candidate will assist with the financial operations by monitoring, supporting, and evaluating grant activities and research accounts from proposals and award set-up to closeout within the assigned department(s) to ensure compliance with applicable University, State and Federal policies.

Duties and Responsibilities:

• Complete all forms required by each specific application submission and obtains signatures from faculty and all
• other required school approvers.
• Review proposals and ensures all documentation is correct and ready for submission.
• Initiator and coordinator for multi-step proposal/contract submission in the internal processing system; tracking
• progress, problem solving obstacles, and ensuring its completion throughout.
• Prepare sub-contracting documents as required by the award and submit to ORA contracts for negotiations.
• Maintain award information current, process budget continuations, re-budgeting requests, no cost extensions,
• funding requests and generates required award reports.
• Prepare budget plan and ensures relevant documentation and budget justification are submitted, and verifies all
• information is correct in Workday.
• Prepare, review, and verify budgets with specific attention to effort and salary, travel, subcontracts, consultants,
• equipment and indirect costs if applicable.
• Review account attributes in Workday, create budget plans and submit information to central offices, and verify
• budget in Workday system.
• Maintain salary projection spreadsheet for each faculty, their lab, staff, and students and advise HR of salary
• funding issues that might require a lay-off letter for research faculty and research staff.
• Enter costing allocations in Workday as per faculty approved salary projection spreadsheet.
• Input and extract data from various business application systems, provide information to faculty and staff as
• needed.
• Provide assistance and consult with departments in preparing cost and budget analysis and fiscal allocation, as
• well as developing administrative efficiencies. Create financial reports, reconciliations, and review irregular and
• unusual transactions for resolution.
• Monitor the effective indirect cost (IDC) yield across all submitted proposals.
• Exercises discretion and independent judgment in daily activities.
• Responsible for creating and sustaining a collaborative work environment where personnel are treated
• respectfully, ethically and professionally at all times; responsible for building positive and productive
• relationships with colleagues at all levels and departments across campus.
• Support the Finance Manager and Associate Director of Finance operationally and with other projects as
• needed.
• Performance, at the highest professional level, of all other duties as may be assigned.

QUALIFICATIONS

• A bachelor’s degree in Finance, Accounting, Research Administration or related field is preferred.
• Two years of progressively responsible experience, preferably in an academic and research setting.
• Experience in research administration highly preferred.
• Strong accounting and analytical skills, and knowledge of general accounting principles.
• Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish
• priorities, set objectives, and achieve stated goals.
• Ability to work as a team or independently.
• Appreciation for organizational subtleties and a high level of discretion.
• Excellent oral and written communication skills.
• Excellent computer (specifically Excel) and organizational skills.
• Strong customer service focus.
• Attention to detail.
• Ability to learn quickly.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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