Library Collections Processor 2

The University of Southern Maine is seeking a detail-oriented and motivated Library Specialized Collections Processor to support the ongoing arrangement, description, and access of materials, with a focus on our Special Collections Judaica Collection and our Franco-American Collection. This position will work 50% time at the Special Collections Glickman Family Library on the Portland Campus, and 50% time at the Franco-American Collection on the Lewiston-Auburn Campus. This position plays a key role in establishing both physical and intellectual control over new and legacy collections, including materials of cultural, historical, and community significance.

This position will involve working with materials such as the Judaica Collections, Beliveau papers (large collection of professional materials from a local lawyer, judge, and justice), Franco-American Collection institutional records, Franco-American Collection Vincent Leblanc Survey Maps, among others.

Key responsibilities include:

Special Collections

• Inventory and organize newly acquired collections, including Judaica materials.
• Create basic intellectual and physical control of archival collections.
• Draft and input detailed finding aids into ArchivesSpace, including narrative histories and folder-level descriptions.
• Safely rehouse and label materials to meet preservation best practices.
• Create and schedule social media content highlighting “new finds” and collection highlights.

Franco-American Collection

• Process the Beliveau Papers: organize materials by series, label and inventory folders, and describe contents for a finding aid on ArchivesSpace.
• Assess and document the physical condition of materials; set aside items needing conservation.
• Develop workflows for potential conservation and digitization projects related to the Beliveau Papers.
• Process additional collections, including:
  • Franco-American Collection Institutional Records
  • Vincent Leblanc Survey Maps
• Create and schedule social media content highlighting “new finds” and collection highlights.
• Curate and install a public-facing window exhibit using items from the Beliveau Papers.

Located on our Portland and Lewiston-Auburn campuses, this is a full-time, hourly, fixed length, two-year appointment position that will pay $19.61/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.  

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

To learn more, please review the Benefits Information Summary.  

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.  USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. 

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.  We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness. 

Required Qualifications:

• 60 credits or more of higher education or equivalent work experience and training; AND archival processing experience.
• Familiarity with archival description standards and best practices (e.g., DACS).
• Strong organizational and written communication skills. 
• Attention to detail and ability to work independently.
• Demonstrated proficiency with learning new technologies.

How To Apply:

Click on the ‘Apply Now’ button below or visit our USM Careers Page and submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references.

For full consideration please submit all required materials by October 15, 2025.

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact our Public Safety Office at 207.780.5211.

EEO Statement:

The University of Southern Maine is an EEO/AA employer and is committed to nondiscrimination. For inquiries regarding non-discrimination policies, please contact the Office of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226.  TTY 711 (Maine Relay System)