Manager – Engagement Events

Position Summary:

As a member of the Audubon’s Development team, Manager, Engagement Events primary responsibilities include providing planning assistance to colleagues, ensuring adherence to Audubon’s event standards, and contributing to the achievement of organizational goals.

The Manager, Engagement Events will oversee and/or execute all aspects of assigned events to ensure Audubon standards met, goals are reached, events run smoothly, and a subset of each event’s participants are identified for donor cultivation and stewardship by other Development team members. Event types include but are not limited to national, state, or center prospect and cultivation events, donor engagement events, stewardship events, and other events as assigned.

This position reports to the Director, Events and Engagement Programs and works with other internal departments such as all Development departments, Conservation, IT, Finance, and Legal.

This role is hybrid with priority for the New York City area.

Compensation:

$90,000-$100,000 / year

Essential Functions:

• Collaborate with relevant staff members to define event parameters, expectations, and establish comprehensive project plans. Facilitate discussions to ensure alignment among all stakeholders on event themes, messaging, timelines, themes, and post-event stewardship plan.

• Coordinate and advise all aspects of event production, including but not limited to Asana templates, site setup timelines, contract negotiations, communications strategies, venue selection, and logistical arrangements.

• Provide guidance and assistance to colleagues on collaborating with development communications for event material development and development operations for event preparation materials and record-keeping. Travel to scout locations, hotels, restaurants and ground transportation as needed.

• Travel to events to manage them on-site, ensuring everything goes as planned and trouble-shooting as needed in the moment.

• Assist in creating invite lists, campaign codes, donor tracking, and maintaining donor records in Salesforce as necessary. Contribute to the maintenance of the Audubon Events “Toolkit” to standardize guest experience and content development for events through the Audubon network.

• Collaborate with Audubon Development staff, leadership, center directors, and conservation teams to identify potential donors for cultivation and stewardship efforts, thereby fostering a sustainable pipeline of supporters.

• Plan and execute additional cultivation and stewardship events throughout the Audubon network as assigned.

Qualifications and Experience:

• Bachelor’s degree and a minimum of 5 years’ experience in planning and executing events and donor engagement strategies.

• Professional, collaborative, and efficient approach to all aspects of position; must be a team player. 

• Proficiency with MS Office, Adobe Creative Suite, Zoom, and impeccable technical skills, including high-level comfort with event —apps, sites, tools. Cvent certification preferred.

• Experience with Asana or similar project management software is required; demonstrated ability to stay abreast of time and effort enhancing tools. Knowledge of relevant digital programs preferred, including Slack.CRM experience required. Salesforce experience a plus.

• Excellent written and oral communication skills , research-savvy, and proficient in internet and resource usage.

• Keen eye for proofreading and a commitment to checking work.

• Extremely organized and detail-oriented approach to work with a commitment to excellence.

• Outstanding interpersonal skills, as this job requires frequent interaction with diverse individuals.

• Ability to create strong relationships, both inside and outside the organization, and represent the organization in the most effective and gracious manner.

• Ability to maintain confidentiality, while exercising discretion and personal judgment where appropriate.

• Ability to focus, multi-task, prioritize, and meet deadlines in a rapidly moving environment.

• Poised, confident, self-directed, and assertive with resourcefulness, adaptability, and creativity.

• A commitment to Equity, Diversity, Inclusion, and Belonging.

• Ability to travel both nationally and internationally. Estimated at 15%.

• A flexible approach to work and willingness to work some evenings, weekends, and long events days, as needed

• Avid birder or birding knowledgeable a preferred bonus.

This position is a union eligible position and is represented by the Communications Workers of America (CWA).

EEO Statement

The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to a policy of nondiscrimination, inclusion and equal opportunity and actively seek a diverse pool of candidates in this search.

Accessibility Statement

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