Personal Assistant to the CEO / Office Manager

Posted on 5/15/2024



51-200 employees

AI co-pilot for knowledge work automation

AI & Machine Learning
Financial Services


New York, NY, USA

Required Skills
  • Bachelor’s degree in Business Administration, Communications, or related field
  • Previous experience as a Personal Assistant, Office Manager, or similar role in a fast-paced environment
  • Proficiency with G Suite, scheduling tools, and managing complex travel itineraries
  • Strong organization, time management, and prioritization skills, with a keen eye for detail
  • Demonstrated ability to maintain discretion and confidentiality
  • Proactive mindset with a strong sense of initiative and adaptability to rapidly changing priorities
  • Passion for AI technology and excitement about working in a startup environment focused on innovation
  • Executive Support: Manage the CEO’s calendar, including scheduling meetings, coordinating travel arrangements, and other logistics, ensuring smooth day-to-day operations.
  • Office Management: Oversee the general operation of the office, including supply management, vendor management, and workplace safety and wellness.
  • Communication: Facilitate internal communication to enhance productivity and team collaboration.
  • Event Planning: Coordinate internal and external events, including all-hands meetings and special events.
  • Documentation: Prepare and edit communications, presentations, and other documents for the CEO and management team.
  • Project Management: Assist with special projects, providing research and administrative support

Hebbia AI is a compelling workplace for professionals who thrive in a data-driven environment, as it provides AI solutions for knowledge work across diverse sectors such as finance, law, government, and pharmaceuticals. Its Matrix product showcases technical expertise through the use of large language models to analyze and structure vast amounts of data, presenting a vanguard in workflow automation and data utilization. The company’s focus on such applications ensures challenging projects and an opportunity to be at the forefront of AI application in critical and varied industries.

Company Stage

Series B

Total Funding



New York, New York



Growth & Insights

6 month growth


1 year growth


2 year growth