HR Compliance Specialist

Role:

The HR Compliance Specialist is responsible for ensuring that Bottomline adheres to all applicable employment laws, regulations, and internal policies across all locations, including US, EMEA & APAC. This global role involves monitoring HR processes, conducting audits, developing compliance programs, and providing training to staff on legal requirements. The HR Compliance Specialist plays a critical role in mitigating legal risks and fostering a culture of compliance across Bottomline.

How you’ll contribute:

• Assist in the development, implementation, and maintenance of global employee lifecycle processes and procedures that meet legal and regulatory requirements
• Review and update employee handbooks and other HR-related documents across all locations to ensure current and compliant with local laws
• Develop and deliver employee training programs on compliance-related topics, including anti-discrimination and workplace safety
• Provide support and guidance on performance management, disciplinary issues, grievances, and dismissals
• Lead internal investigations related to employee complaints, harassment, discrimination, or other compliance-related issues
• Develop and conduct regular audits of HR processes and practices, including data management and access controls, to ensure in line with applicable employment laws and regulations
• Respond to compliance and customer audit requests related to HR matters
• Identify potential compliance risks within HR operations and develop strategies to mitigate these risks
• Conduct meetings to address non-compliance issues and drive corrective actions
• Monitor changes in employment laws and regulations, and update HR policies and procedures accordingly
• Maintain records of compliance activities and report on findings to senior management
• Collaborate with legal counsel to address complex compliance issues and to respond to regulatory inquiries or audits
• Work closely with other HR team members, legal, security, finance, and other departments to ensure a cohesive and collaborative approach to compliance
• Serve as compliance point of contact and provide guidance and support to managers and employees on compliance issues as they arise

What will make you successful:

• Significant experience in a similar compliance role
• Good understanding of employment legislation across multiple countries
• BA degree, Level 7 CIPD qualification or equivalent
• Brings a positive, proactive mindset and bias toward action
• Problem solver able to make thoughtful decisions on behalf of the business
• Extremely detail-oriented and organised whilst working to tight deadlines
• Excellent communication skills, both oral and written, with a strong customer first orientation
• Ability to work independently and autonomously with limited direction
• Demonstrated proficiency of Microsoft Office applications (Outlook, Excel, Word and PowerPoint)