Program Coordinator

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The University of Miami Health System Department of Radiology has an exciting opportunity for a full time Program Coordinator to work at Desai Sethi Medical Center in Miami. The incumbent coordinates day-to-day operations of the program. Moreover, the incumbent assists with the development, organization, production, and evaluation of the program to achieve its mission, goals, and objectives. An employee in this position demonstrates familiarity with University policies and procedures and ensures program compliance.

CORE JOB FUNCTIONS                                                                                                          

• Acts as a liaison to program constituents.

• Assist with the preparation and/or delivery of program content.

• Facilitates collaboration between different schools, community agencies, and/or academic support units throughout the University.

• Coordinates the collection, compilation, and analysis of program activity data.

• Drafts comprehensive, statistical, and/or narrative program reports and evaluations, and monitors program effectiveness, making suggestions for revisions when appropriate.

• Coordinates the scheduling of program components.

• Drafts and initiates correspondence, develops agendas, maintains calendars, assists in accumulation of reference materials, and coordinates and attends committee meetings.

• Assists with the development and implementation of program marketing.

• Provides assistance and support for participants and/or program constituents in all administrative aspects of the program and maintains files and/or program data.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                                         

Education:

High school diploma or equivalent

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to process and handle confidential information with discretion.

• Ability to work evenings, nights, and weekends as necessary.

• Commitment to the University’s core values.

• Ability to work independently and/or in a collaborative environment.

• Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions

The Program Coordinator plays a critical role in supporting the Department of Radiology and its leadership by managing sensitive information and ensuring the seamless coordination of essential processes. The incumbent will focus on faculty credentialing, recruitment, onboarding, and administrative functions that support departmental goals and compliance standards.

Financial Administration

• Prepares and processes financial forms, including Internal Department Requests (IDRs), expense reports, purchase orders (POs), work orders, check requisitions, and other department-related transactions.

Calendar and Scheduling Management

• Coordinates complex calendars for the Chair, Associate Chair, Senior Administrative Officer (SAO), and Vice Chair of Clinical Operations, with a primary focus on scheduling and organizing interviews for candidates, ensuring seamless coordination with all stakeholders.

Organizational Chart Maintenance

• Updates and maintains departmental organizational charts, reflecting accurate reporting structures and personnel changes.

Credentialing and Onboarding

• Manages the faculty credentialing process to ensure new faculty meet institutional and regulatory requirements before their start dates, as outlined in their offer letters.

Data Analysis and Reporting

• Collects, reviews, and analyzes complex and confidential data, preparing detailed reports, charts, and presentation materials for decision-making.

Human Resources Liaison

• Acts as the primary HR liaison, managing confidential employee matters and facilitating documentation for position openings, hiring, and terminations in collaboration with HR managers and systems like Workday.

Meeting Planning and Documentation

• Plans and coordinates meetings, including drafting agendas, preparing materials, and taking detailed minutes to ensure clear communication and follow-up.

Travel Coordination

• Arranges travel and reservations for candidates, ensuring adherence to university policies and cost-efficiency.

Communications and Correspondence

• Composes and distributes professional correspondence, including informative materials for candidates and peers, while maintaining a consistent tone and adherence to departmental standards.

Policy Adherence and Safeguards

• Ensures compliance with university and unit-level policies, safeguarding departmental and institutional assets.

Reimbursements and Charge Reconciliation

• Manages reimbursements and reconciles charges as needed, ensuring accuracy and timeliness.

Onboarding Program Management

• Leads the onboarding process for new faculty in partnership with the Vice Chair of Faculty Development and Manager, Administrative operations, updating orientation materials as needed and ensuring a smooth transition into the department.

Special Projects

• Assists the Vice Chair of Clinical Operations and other leadership members with strategic projects and initiatives.

Other Duties

• Performs additional duties as assigned to support the department’s evolving needs.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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