Academic Coordinator

Job Description

Join Our Mission to Empower Students!

Are you passionate about helping students succeed academically and preparing them for college and beyond? Indian River State College is seeking a dedicated Academic Coordinator to support our Educational Talent Search (ETS) program. In this impactful role, you’ll guide middle and high school students—many of whom are first-generation college-bound—through academic planning, tutoring, mentoring, and college readiness workshops.

You’ll collaborate with teachers, counselors, and families to create a supportive learning environment, while overseeing ETS instructors and tutors. From organizing field trips and enrichment programs to helping students navigate financial aid and admissions, you’ll be a key part of their journey toward higher education.

If you’re an organized, student-centered professional with experience in academic advising and a passion for equity in education, we’d love to hear from you!

What We Offer
At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

·         Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).

·         Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.

·         Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.

·         Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.

·         Perks & Discounts: Reduced rates on services and tickets to local attractions.

·         Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

JOB SUMMARY:

Under general supervision, this position is responsible for providing academic counseling and oversight of academic support services for Educational Talent Search (ETS) participants at Indian River State College. The Academic Coordinator will develop and implement academic programs and workshops; prepare reports and newsletters; and maintain accurate records of student data and progress. This role also involves overseeing ETS instructors, tutors, and mentors, and facilitating monthly meetings with classroom teachers and school counselors to promote collaboration and ensure alignment with ETS program objectives. As an employee of Indian River State College, compliance with college policies is mandatory.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with program guidelines.
• Coordinate logistics related to student transportation, facility use, and equipment needs to support events and activities.
• Participate in regular team meetings with the Program Director and staff to plan, evaluate, and enhance program effectiveness.
• Collect, manage, and analyze program data using digital tools to track performance and outcomes.
• Submit required documentation, including monthly counseling reports and weekly tutorial schedules and other documentation as required by the Program Director.
• Evaluate and recommend instructional materials and educational resources for student use.
• Develop and facilitate college preparatory workshops for students and parents.
• Design and implement financial aid orientations and assist students with scholarship searches and related workshops.
• Guide participants through the college admissions process.
• Plan and coordinate educational field trips and enrichment programs.
• Monitor and document students’ academic progress, attendance, and behavior, including the development of Academic Profiles and Personal Education Plans.
• Track and analyze student grades and standardized test scores to assess progress.
• Assist with student recruitment initiatives and outreach efforts.
• Implement procedures for identifying and selecting eligible program participants in compliance with program criteria.
• Advise students on middle school, high school, and college academic pathways to ensure successful transitions.
• Oversee after-school tutorials and coordinate mentoring services for participating students.
• Conduct individual and group academic counseling sessions and workshops.
• Maintain detailed case notes documenting student participation, progress, and counseling outcomes.
• Perform other duties and responsibilities as assigned by the Program Director.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Bachelor’s degree from an accredited institution in Education, Counseling, Social Work, or a related area.
• Minimum of two (2) years of relevant experience working for a federal grant program serving low-income and potential first-generation college-bound students.
• Proven experience in working with students from low-income backgrounds or those facing educational hurdles.
• Knowledge of academic advising and college, career financial aid, and economic literacy activities and related services;
• Familiarity with the Department of Education General Administrative Regulations (EDGAR), especially as they relate to compliance, cost principles, and grant program administration.
• Familiar with the Office of Management and Budget (OMB) Circular A-21 and relevant sections of the Federal Register as they pertain to programmatic operations.
• Knowledge of local communities and school systems of Indian River State College.
• Excellent interpersonal communication skills, with the ability to effectively engage students, families, school personnel, college staff, and the public.
• Flexibility to work across multiple campuses (e.g., Mueller, Massey, Pruitt), target schools, and in virtual or remote settings as needed.
• Ability to relate to and support individuals from different backgrounds.
• Strong leadership and organizational skills;
• Excellent communication skills – both verbal and written;
• High attention to detail and accuracy in all tasks and documentation.
• Self-motivated with the ability to work independently and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe, Canva, and related software applications for word processing, data entry, and reporting.
• Ability to interact diplomatically with the public, support staff, and College staff and administrators in a professional, diplomatic, timely, and confidential manner;
• Must possess a valid Florida Driver’s license.

The following is preferred:

• Experience in academic and career advising.
• Knowledge of implementing and evaluating academic programs through core curricula in the content areas of math, laboratory science, composition and language, study skills development and, ACT and SAT techniques.
• Professional or personal experience in overcoming hurdles similar to those confronting Program participants.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

Classification

Staff

Supervisory

No

FLSA Exempt

Yes

Employment Type

Temporary (Fixed Term)

Compensation and Application Deadline

Pay range starts at: $43,865.32 | All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled.