Job Description Summary
The Program Assistant will work within the research program of Dr. Trisha Amboree in the Department of Public Health Sciences (DPHS) and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC) to assist in the management and advancement of existing research projects and the establishment of new research projects.
More specifically, the Program Assistant will be supporting Dr. Amboree with research projects surrounding cancer health disparities and access to preventive healthcare services (such as cancer screenings) among a variety of populations.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Research Grant
Cost Center
CC001038 COM PHS Operations CC
Pay Rate Type
Hourly
Pay Grade
University-04
Pay Range
32,686.00 - 46,578.50 - 60,471.000
Scheduled Weekly Hours
40
Work Shift
Job Description
Job Description:
The Program Assistant will work within the research program of Dr. Trisha Amboree in the Department of Public Health Sciences (DPHS) and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC) to assist in the management and advancement of existing research projects and the establishment of new research projects.
More specifically, the Program Assistant will be supporting Dr. Amboree with research projects surrounding cancer health disparities and access to preventive healthcare services (such as cancer screenings) among a variety of populations.
Responsibilities:
- Provides technical assistance and administrative support to staff and management within the department (DPHS/HCC). [15% FTE]
- Conducts patient and provider surveys for relevant projects. [10% FTE]
- Maintains up-to-date knowledge of the status of assigned program area(s) and current knowledge of community resources and services (specific to cancer prevention/screening resources). [10% FTE]
- Assists in grant submissions, progress reports, and IRB protocols. [10% FTE]
- Regulate meeting minutes and ensure documentation is correct, complete, and accurate. [10%]
- Answers emails and telephone calls, route calls to appropriate individuals, take messages and/or transfer calls as needed. [5%]
- Files materials, such as policies and procedures of the study in proper filing systems or document management systems (i.e., Box). [5%]
- Performs routine office tasks, such as filing, copying, faxing, shipping packages or other general office duties as needed. [10%]
- Actively participates in a variety of committees or task forces as requested by management staff or the department manager or director when essential to the ongoing success of current tasks, duties, and obligations within their role, job responsibilities and/or objectives verticals in an assigned level of management within MUSC. [5%]
- Organizes materials, such as brochures, cards, newsletters or other promotional materials required by the program and/or studies. [5%]
- Prepares invoices, bills, and/or other financial documents (procurement) for the program and/or studies. [5%]
- Prepares travel arrangements, including reservations and payment of travel-related expenses [5%]
- Aids the Public Relations Department by updating Internet sites, placing ads and writing news releases. [5%]
Knowledge, Skills and Abilities:
- Knowledge of laws, regulations, policies and procedures relevant to the area of employment.
- Ability to exercise judgment and discretion.
- Ability to establish and maintain effective working relationships.
- Ability to interpret and apply laws, regulations, policies and procedures.
- Ability to communicate effectively and work under tight deadlines.
- Ability to manage time effectively.
- Good writing, communication, and oral skills.
- Ability to handle a variety of administrative duties that include filing, copying, faxing and mailing in an office setting.
- Literacy in Microsoft Suites (Office, Word, Excel, PowerPoint) and/or Google Suites.
- Basic understanding of Microsoft Windows operating systems (Windows Vista/7/8/10)
State Minimum Training and Experience:
A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.
MUSC Minimum Training and Experience Requirements:
A high school diploma and two years relevant program experience. A bachelor's degree may be substituted for the required program experience
Additional Job Description
Minimum Requirements: A high school diploma and four years of relevant program experience. A bachelor's degree may be substituted for the required program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
