Escrow Assistant

We are seeking a detail-oriented and service-minded Escrow Assistant to join our growing team in Denver, CO. This role offers the unique opportunity to support both local and remote market transactions, requiring a strong eye for detail and the ability to navigate the nuanced differences between multiple markets. If you thrive in a fast-paced, team-oriented environment and are looking to build a career in the title and escrow industry, we’d love to hear from you.

Responsibilities

As an Escrow Assistant, you will play a key role in supporting the escrow process and ensuring smooth real estate closings. Duties include, but are not limited to:

• Create and maintain closing files, including contracts, title commitments, tax certificates, and HOA documents
• Order and track payoffs, assumptions, HOA documents, and other required information
• Draft, prepare, and proof escrow documents, ensuring accuracy of legal descriptions, signatures, notary stamps, and figures
• Prepare receipts for all funds received and assist with wire transfers
• Assemble and return loan packages to lenders
• Coordinate with buyers, sellers, agents, lenders, and attorneys to provide excellent customer service
• Send opening letters, acknowledgments, and introduction emails to all parties
• Assist Escrow Officer with disbursements, policy preparation, and file completion
• Manage builder folders, keys, and buyer gifts for closings
• Perform file cleanout and post-closing tasks, including scanning, uploading, and mailing required documents
• Answer and route phone calls, emails, and other inquiries in a professional manner
• Provide support for remote market closings, applying detailed attention to market-specific rules, practices, and documentation requirements
• Other duties as assigned to support the escrow team

Qualifications

• High school diploma or equivalent (some college preferred)
• Prior experience in escrow, title, or real estate transactions a plus
• Strong proficiency with Microsoft Office (Word, Outlook, Excel)
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple files simultaneously
• Detail-oriented with a high degree of accuracy, particularly in recognizing and applying nuanced differences between multiple markets
• Ability to learn new software systems and adapt in a fast-paced environment
• Positive attitude, professional demeanor, and exceptional customer service skills

Hourly pay range: $21.63 – $26.44 per hour, commensurate with experience and qualifications with potential for performance-based bonuses.

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