T&C Intern – 6 months internship

Job Description

Administration

• Create new file of new joiners and maintain documents of all active colleagues
• Conducts T&C induction for new colleagues
• Prepare ID cards
• Distribution of Heartist Cards
• Maintaining records of Passport & Residence visa in shared drive
• Maintaining and updating T&C notice boards
• Prepare and issue monthly colleague newsletter
• Ensure tracking and renewals of visas and Passport of colleagues
• Liase with Coordinators for renewal of visa and Passport of colleagues
• Maintain systematic order of the T&C shared drive and create process maps for all T&C processes
• Assisting colleagues with admin / document requests and processing all T&C related letters and certificates for colleagues
• Responsible for processing Future log orders for the T&C team
• Assisting colleagues with their day to day queries and questions
• Any other adhoc requests by Talent & Culture Manager / Director of Talent & Culture

Welfare & Evets

• Planning and preparing Raffles Connect (scheduling, invitations, presentations, BEO’s, decorations
• Responsible for Colleague of the Month/Supervisor of the Quarter/Leader of the Quarter/ processes (nominations, certificates, presentation)
• Tracks winner of Colleague of the Month, Supervisor of the Quarter, Leader of the
• Organize the monthly MD’s lunch and breakfast events (Booking the venue, send out the list etc.)
• Responsible for assisting and organizing monthly engagement activities with the team
• Update and share Events Calendar on monthly basis
• Assist with creative poster campaigns and all events organized by the T&C Department

Recruitment

• Assist with scheduling of interviews for level 1 positions
• Conducts reference checks for level 1 positions
• Liase visa cancellation for expected new joiners

Qualifications

• Currently pursuing or graduating from an International Hospitality School
• Must be available to start between October and December 2025
• Strong interest in HR functions such as recruitment, onboarding, colleague engagement, or HR compliance
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and handle sensitive information professionally
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work collaboratively in a team environment as well as independently
• Eagerness to learn and take initiative in a fast-paced HR environment
• Prior internship or relevant coursework in HR or administrative work is an asset, but not required