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CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Department of Curriculum and Instruction (C&I) in the College of Education at Penn State is searching for an Academic Program Coordinator to provide an important role in the department’s course scheduling and World Campus Graduate program.
This will also include supporting the World Campus Children's Literature Certificate Program and C&I Master of Education (M.Ed.) Program.
The role involves working closely with the Director of Graduate Studies, The Graduate School, and the department’s administrative support manager, as well as engaging and professionally communicating with students, faculty, and staff.
The Academic Program Coordinator will work both independently and collaboratively to complete this position’s responsibilities, which include but are not limited to:
Enrollment of undergraduate and graduate students for courses; review and submit graduate applications
Assist in ensuring students' graduation milestones are completed; running appropriate reports and completing paperwork
Prepare, process, and track certificates earned by students
Respond and refer inquiries from prospective and current students to appropriate faculty
Act as the department’s undergraduate and graduate course scheduler; create relevant reports; maintain a tool/database for collecting and dispersing course scheduling information
Support curricular affairs: prepare course proposals; compose documents and reports for World Campus courses going though curriculum review
Coordinate and manage the Student Educational Experience Questionnaire (SEEQ) for all undergraduate and graduate courses in C&I.
Assist in compiling and maintaining an online collection of syllabi for courses taught within C&I; shares copies of syllabi as needed.
Attend all required meetings, taking minutes as necessary
Utilizing effective teamworking skills, the Academic Program Coordinator will assist other team members as needed: backing up the department’s website editor, assisting with social media and textbook orders, and providing backup administrative support for the department’s graduate program (beyond World Campus).
The Academic Program Coordinator will receive the necessary resources to learn all the rules and regulations for the University’s Graduate program to complete the above responsibilities.
After training, the Academic Program Coordinator will also work with various software including Microsoft Office 365 (including Excel), 25Live by CollegeNet (scheduling platform), and the following which are specific to Penn State:
LionPATH (student information system)
GRADS (Graduate Admissions Decision System)
Qualifications:
Excellent communication (verbal and written) and interpersonal skills; inclusive and respectful when working with others
Driven to provide excellent customer service and be an effective team player
Outstanding attention to detail and accuracy
Demonstrated ability to learn and apply new information efficiently.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
Additional Information:
The standard work schedule of this position is Monday through Friday from 8 a.m. to 5 p.m. Eastern.
The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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