Procurement and Contract Specialist

Basic Purpose

The Procurement and Contract Specialist is responsible for the sourcing, of materials, equipment and services through the RFP process, including bidding and contract execution. The Procurement and Contract Specialist manages the review of requirements, gathering, tendering, structured evaluation process, pricing, and award of contract including contract negotiations, amendments and final execution. This position requires strong communication and customer service skills to facilitate communication and build relationships with business units, and suppliers.

Essential Education, Skills, and Environment

Education and Work Experience
Bachelor's degree in related field from an accredited school and three years related experience including one year contract experience.

Candidates that do not possess a bachelor’s degree must have a minimum of seven years related experience including one year contract experience. 

Specialized Knowledge and Skills
Demonstrated knowledge of:

• Online requisitioning purchasing and inventory systems such as Oracle purchasing and inventory systems
• Business unit material, equipment and service requirements and scope documents
• General contract terms including writing contracts and negotiating.

Demonstrated skills such as:

• Oral and written communication 
• Contract writing and negotiating
• Problem solving and interpersonal
• Working as a member in a team-oriented environment
• Building business relationships and working with all levels of an organization.

Equipment and Applications
PCs, word processing, spreadsheet and database software.

Work Environment and Physical Demands
General office environment.  No special physical demands required.

NOTE: This position may be filled at a lower classification level than originally posted, such as a Buyer.

Essential Duties and Responsibilities

Prioritizes requisitions to ensure equipment, material and services are obtained in a timely fashion with an emphasis on quality, cost and availability. Analyzes purchase requisitions and determines trends which could potentially lead to improved processes. Issues purchase orders in accordance with company policies and procedures.

Reviews business units scope documents and initiates requests for proposals. Utilizes tendering software to load event documents, communication through bid event with suppliers. Provides analysis of supplier proposals, total cost modeling, and recommendation for award in conjunction with business unit.

Writes, evaluates, and negotiates contracts with vendors/suppliers and implements contracts to help manage Company risk.

Adhere to procurement policy and procedures including reports review and accuracy for compliance and auditing.

Works in conjunction with Business unit and internal staff to participate in meetings and resolve contractual or performance problems with suppliers. 

Ensures all compliance aspects of position are known and followed; understands and complies with all policies, codes and regulations applicable to position and company. 

Performs related duties as assigned.