Assistant Director of Finance

Job Description

Under the general guidance of the Director of Finance, the Assistant Director of Finance is responsible for directing the day-to-day operations of the accounting team. This role ensures the consistent accuracy and timeliness of all financial reporting and accounting functions. The Assistant Director of Finance helps maintain a highly productive, compliant, and well-trained accounting staff while providing essential support to the Director of Finance in achieving financial goals, operational efficiencies, and compliance with company and regulatory standards. 

YOUR KEY RESPONSIBILITIES:  

• Responsible for overseeing all accounting and finance duties, including any on-site food and beverage operations. Duties include full-cycle month-end close, preparation offinancial statements, complex account analysis and reconciliations, as well as budgeting and forecasting. 

• Ensure data integrity and accuracy across all financial reporting, while developing and documenting system controls, standard operating procedures, and continuous business process improvements. 

• Support the implementation and upgrades of front-of-house systems impacting financial reporting and operations. 

• Assist the Director of Finance with planning, recruiting, and hiring of the property’s finance and accounting team. 

• Oversee training, cross-training, and development of all accounting staff to ensure a highly competent and flexible team. 

• Take prompt and appropriate personnel actions related to staffing, performance management, and discipline to ensure departmental success. 

• Perform timely and accurate month-end closing procedures, including balance sheet account reconciliation and financial analysis. 

• Manage payroll entries, coordinate with HR and payroll providers, and support year-end audits and other compliance requirements. 

• Supervise, manage, and mentor accounting staff, providing technical guidance, professional development, and performance evaluations. 

• Monitor budget compliance, support cost control measures, and assist in training operational leaders on financial management practices and tools. 

• Ensure legal, treasury, and tax documentation is properly maintained and secured; comply with all statutory and fiscal reporting obligations, including any relevant governmental permits and licenses. 

• Assist the Director of Finance in maintaining hotel compliance with all regulatory requirements, contracts, leases, tax filings, and legal obligations. 

• Perform any other duties as reasonably assigned by the Director of Finance or senior leadership team. 

• We recognize we are in the hospitality industry and that may require us to provide lateral service.   

• We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service. 

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required; CPA, CMA, or MBA preferred. 

• Minimum five years of progressive accounting/finance experience, with at least two years in a hotel or hospitality setting and one to two years in a supervisory or managerial role. 

• Strong understanding of hotel accounting principles, including full-cycle month-end close, budgeting, forecasting, financial analysis, and cash flow management. 

• Proficient in accounting systems and hotel property management systems (e.g., Opera, SunSystems, M3, BirchStreet, or similar). 

• Excellent knowledge of U.S. GAAP and internal controls; experience with audit preparation and financial compliance practices. 

• Strong analytical and problem-solving skills, with attention to detail and the ability to interpret and present financial data clearly. 

• Effective leadership and team management abilities, including experience training, mentoring, and evaluating accounting staff. 

• High proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and financial modeling; strong skills in Word and PowerPoint. 

• Excellent verbal and written communication skills; ability to communicate financial information clearly and concisely to both finance and non-finance stakeholders. 

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic environment. 

• Discretion, professionalism, and integrity in handling confidential and sensitive financial information. 

• Knowledge of hotel operations and interdepartmental functions to support effective financial decision-making and cross-functional collaboration. 

• Familiarity with local, state, and federal regulatory requirements, including tax, labor, and licensing laws. 

• All team members must maintain a neat, clean and well-groomed appearance. Specific department  uniform guidelines and/or required articles of clothing will be explained to you by your supervisor. 

Additional Information

All your information will be kept confidential according to EEO guidelines.