Administrative Specialist

Job Description

The Administrative Specialist, Station Operations plays a vital role in supporting operational efficiency and team member experience at the station. This position is responsible for assisting in various administrative functions, including attendance and discipline tracking, badge and security processes, station event planning, and recordkeeping. The ideal candidate will demonstrate a high level of integrity, attention to detail, and commitment to confidentiality, while supporting a culture that aligns with McGee’s values of Safety, Service, Integrity, Mutual Respect, Accountability, and Pride.

Key Responsibilities

• Assist with attendance and discipline reporting and tracking.
• Assist with issuing discipline for attendance.
• Support all badging and security processes, including badge issuance, renewals, terminations, custom seal distribution, and accurate recordkeeping.
• Assist with planning and execution of station activities and events to include but not limited to safety programs and team member appreciation events.
• Support with irregular operations planning, snow operations planning and support.
• Establish, organize and maintain records and files, ensuring accuracy and record retention compliance.
• Support all recurrent and cornerstone training and bulletin tracking in partnership with the Training Department, helping to ensure 100% completion and documentation.
• Maintain the highest level of confidentiality regarding documents and conversations involving team member and human resource matters, and all company confidential information.
• Foster an inclusive, engaging, and high-performance culture that demonstrates McGee's values of Safety, Service, Integrity, Mutual Respect, Accountability and Pride at all times.
• Performs other duties as assigned to support McGee’s successful business operation.

Qualifications

Required

• 1 year of Human Resources or Administrative experience.
• Experience working with Microsoft Office products including Word, Excel and database maintenance required.
• Excellent verbal and written communications skills.
• Strong organization and time management skills, and ability to maintain thorough and accurate records.
• Excellent attention to detail with a focus on producing a timely and accurate work product.
• Ability to obtain and maintain airport security clearance as required.
• Ability to work independently with high initiative and flexibility.
• Flexibility to work varied shifts; weekends and holidays.
• Positive, team-oriented and adaptable to a dynamic environment with flexibility to assist with special projects during high demand and based on operational need.
• High school diploma or equivalent.
• Must be at least 18 years of age.
• Must be authorized to work in the U.S.

Preferred

• Bachelor's degree in business, communication, human resources or related discipline.
• Aviation, Transportation, or related industry experience.

Additional Information

This job description outlines the essential functions and requirements for this position. Team Member must be able to perform these key responsibilities, with or without reasonable accommodation, unless doing so would cause undue hardship to the Company. 

Pre-Employment Requirements

Employment is contingent upon successful completion of applicable pre-employment requirements. Depending on the position, these may include a criminal background check, drug test, driving record review, employment verification, and other job-related screenings.

Any criminal background check will be conducted after a conditional offer of employment and in accordance with applicable federal, state, and local laws. Criminal history is not an automatic disqualifier for employment, and any employment decision involving criminal history will be made in accordance with applicable law.

To learn more about your rights under Washington's Fair Chance Act, please review the Washington Attorney General's Fair Chance Act Guide.

Airport Badge Requirements

Important notification for roles working at or requiring access to an airport: Team Members will be required to obtain and maintain a SIDA badge issued by the airport authority.  Depending on the role you may also be required to obtain a US Customs seal and/or USPS security clearance. If a Team Member does not qualify for or has the necessary clearance revoked, the employee will be terminated.

EEO Statement

McGee Air Services does not tolerate discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, disability, protected veteran status, genetic information, or any other basis protected by applicable law. Employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants are also protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions absent undue hardship and consistent with applicable law.

Equal Opportunity Employer/Veterans/Disabled

McGee Air Services- An Alaska Air Group Company

Compensation: 23.03 to 32.24 (USD) (HOURLY)