Administrative Coordinator

Overview

Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.

At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence-based practice to improve outcomes – to every patient, every time.

We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!

Job Details

Position SummaryThe Per Diem Risk Management Admin Assistant provides administrative and clerical support to the Risk Management Department. This role is responsible for accurate data entry, maintaining department spreadsheets and logs, supporting safety and compliance initiatives, and ensuring timely organization of documents, meeting minutes, and reports. The position plays an important role in promoting patient and staff safety and supporting the hospital’s risk management and patient safety programs.

Key Responsibilities

Clerical & Data Management

• Enter incident reports and safety events into designated databases (e.g., Midas).
• Maintain and update spreadsheets related to subpoenas, recalls, safety incidents, grievances, and high-risk cases.
• Organize and track correspondence with regulatory agencies, insurers, and defense counsel.
• Ensure proper filing, printing, scanning, and distribution of risk management documentation.

Meeting & Communication Support

• Prepare agendas, handouts, and minutes for risk, safety, and claims review meetings.
• Support scheduling, communication, and follow-up on action items for department activities.
• Disseminate reports, updates, and educational materials to staff and leadership.

Program Support

• Assist in monitoring product recalls.
• Provide clerical support for regulatory submissions.

Support the Patient Safety Program by assisting with record-keeping for rounds, root cause analyses, and staff education sessions.

Qualifications & Requirements

• • High school diploma or equivalent required; Associate’s degree preferred.
  • Minimum of 1 year of clerical/administrative experience in healthcare, legal, or compliance setting.
  • Strong computer skills, including Microsoft Excel, Word, Outlook, and ability to learn specialized databases (e.g., Midas

Posted Salary Range

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.

Compensation: 20 to 25 (USD)