Accounts Payable Administrator

Location: Rocklin, CA

Position Summary

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Forgen Overview

Forgen is a leading geotechnical and specialty civil construction company operating across North America. We are dedicated to delivering innovative solutions for complex civil, geotechnical, and environmental challenges, guided by our core values of integrity, passion, teamwork, and smart work.

Key Responsibilities

• Embrace Forgen’s Core Values in all aspects of the job.
• Perform the roles and responsibilities for Accounts Payable Administrator as listed on the Accountability Chart.
• Receives, codes, and processes vendor invoices; internal check requests and employee expense reports; maintains packing/receiving slips and matches invoices. Verifies invoices for quantity, unit pricing, extensions, and applicable discounts.  Obtains approval from appropriate personnel.
• Reconciles monthly vendor statements to ensure all payments have been made.
• Receives and answers phone calls from vendors or other employees in regard to payment status of invoices.
• Resolves payment discrepancies and disputes on behalf of the company.
• Maintains monthly recurring invoices and payments.
• Maintains accounts payable vendor files.
• Processes year end Form 1099.
• Perform additional assignments and special projects as directed.

Basic Qualifications 

• Two to five years of experience in Accounts Payable.
• High school diploma/GED or equivalent.
• Valid Driver’s License and ability to drive on behalf of company business.

Preferred Qualifications

• Construction industry experience preferred.
• Contract administration experience a plus.
• Company will provide additional training, as necessary.

Knowledge, Skills, and Abilities

• Excellent computer skills including knowledge and experience with Microsoft Office, Outlook, and Excel.
• Working knowledge of data collection, data analysis, evaluation, and scientific method.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Above average oral and written communication skills, along with use of independent judgement and creativity applied to resolution of issues.
• Highly proactive and responsive to internal and external customers
• Good problem-solving skills/decision-making skills.
• Strong attention to detail.
• Commitment to excellence and high standards.
• Ability to work with all levels of management.

Physical Demands & Work Environment

This office-based role requires frequent computer use and effective communication, with occasional travel to project sites as needed. Site visits may involve extended periods of standing or walking and required PPE, with potential exposure to heavy equipment, chemicals, dust, fumes, uneven terrain, and extreme weather.

This job description outlines the general scope of work and is not exhaustive. Employees may be assigned additional duties as needed. Requirements may be adjusted to accommodate disabilities, except where they pose a direct safety risk.

Perks and Benefits

Forgen offers a comprehensive benefits package, including medical, dental, vision, retirement plans, bonuses, paid time off, and more. We support a flexible work model for most non-craft positions and provide additional perks like education assistance, wellness programs, and employee awards.