Job Posting Title:
Senior Administrative Program Coordinator
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Hiring Department:
John L Warfield Center for African and African American Studies
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Apr 11, 2025
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
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For more information on college staff professional development, please visit:
https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.
Purpose
The Warfield Center (WCAAAS) Senior Administrative Program Coordinator supports the Director in shaping the Center’s vision, identity, and programming, participates in and co-coordinates strategic planning, and sustains relationships with students, faculty, university administration, staff, and community members.
Responsibilities
Program Management: Oversee the organization of WCAAAS’ annual lecture series and legacy programs in collaboration with Director, Steering Committee, and Department of African and African Diaspora Studies Chair. Help create events initiated by faculty or staff. Manage the development of Center projects, such as the graduate Caribbean and Gulf Studies portfolio, and work with other campus units to coordinate information and plan related events. Participate in and help organize events involving a combination of Black Studies units where all staff provide support.
Budget and operations management. Oversee operational budgets with Director. Create, monitor operating budget with Financial Analyst for Black Studies. Create, implement operational policies to help maintain WCAAAS structure. Direct, supervise WCAAAS student staff.
Media management. Oversee the development of the WCAAAS media strategy, including management of social media channels. Oversee website content andmaintenance with Director, Communications Coordinator, and Assistant Director of Donor and External Relations. Oversee programming documentation and image archives.
Development and outreach. Join leadership on donor, prospect visits. With Director, identify, meet with potential donors. Participate in WCAAAS events, attend public events to promote programs and represent WCAAAS. Assist in planning, executing cultivation events. Assist in planning, maintaining corporate and foundation support. With development and Director, create and maintain stewardship relations and correspondences. Assist in grant writing initiatives, write grants. Participate in Advisory Committee meetings.
Other related duties as assigned.
Required Qualifications
Bachelor’s Degree in Black Studies, Ethnic Studies, Humanities or a related field. Five years of related experience organizing events and managing media and social media for an organization. Ability to organize, prioritize, and report on large amounts of work and to set and meet related deadlines. Self-motivated, with a systematic and extremely prepared work style. Ability to work independently, work regular hours, and be on time routinely. Evidence of excellence in organizing conferences and academic events. Experience working in digital and traditional media. Strong writing skills, organizational skills, and professional demeanor. Staff and organizational management experience. Experience creating professional reports. Project management experience, including planning, creating, and monitoring budgets.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Advanced degree in Black Studies, Ethnic Studies, Humanities, or a related field or a terminal degree in the appropriate related discipline. More than five years of related experience. Familiarity with the administrative processes within universities. Experience with university or organizational administration. Experience advising students. Successful grant-writing experience.
Salary Range
$58,000 + depending on qualifications
Working Conditions
May work around standard office conditions
Repetitive use of keyboard at a workstation
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
