Warehouse & Materials Contractor

Requirements

• Execute assigned Materials Management projects against defined scope, priorities, milestones, and completion dates.
• Maintain project trackers and provide routine status updates on progress, open actions, risks, constraints, and completed deliverables.
• Own assigned inventory accuracy and reconciliation workstreams, including physical-to-system reconciliation and closure of identified discrepancies.
• Execute defined IFS/ERP and material master data cleanup activities, including review and correction of inventory records, BOMs, Material Requests, Shop Orders, storage locations, and other assigned master data.
• Support warehouse optimization projects, including location rationalization, material segregation, labeling, inventory disposition support, and improvement of material flow.
• Execute assigned 3PL transition activities, including inventory preparation, reconciliation, transfer documentation, physical movement, post-transfer verification, and closure of transfer discrepancies.
• Support documentation remediation projects by reviewing, organizing, correcting, and closing assigned Materials Management records in accordance with GMP and GDP requirements.
• Identify project risks or barriers that could affect schedule, compliance, inventory accuracy, or operational continuity and escalate them promptly to the project owner or Materials Management leadership.
• Provide documented evidence of project completion and support handoff of completed processes, records, or improvements to the permanent Materials Management team.
• Execute day-to-day receiving, warehousing, storage, staging, picking, issuing, transfer, and inventory control activities in accordance with approved SOPs and GMP/GDP requirements.
• Receive incoming materials and verify shipment condition, quantities, labels, documentation, and applicable storage requirements before appropriate staging or storage.
• Maintain appropriate material status and segregation, including quarantine, released, rejected, returned, expired, and other controlled inventory statuses as applicable.
• Perform accurate inventory movements and transactions in the IFS ERP system, including receipts, transfers, issues, adjustments, and other authorized inventory transactions.
• Support cycle counts, physical inventory verification, reconciliation, and investigation of discrepancies between physical inventory, ERP records, and supporting documentation.
• Organize, label, stage, and store materials to support safe handling, traceability, inventory accuracy, and efficient material flow.
• Support temperature-sensitive and controlled-storage materials by following defined handling, storage, transfer, and monitoring requirements.
• Maintain complete and contemporaneous warehouse records, logbooks, labels, forms, and electronic transactions in accordance with GDP and data integrity expectations.
• Review and support correction of material master data, Bills of Materials (BOMs), Material Requests, Shop Orders, and related inventory records to improve transactional accuracy.
• Support SKU and inventory rationalization, obsolete or excess inventory review, location cleanup, and other inventory optimization activities.
• Identify material, documentation, labeling, storage, or system discrepancies and promptly escalate issues in accordance with site procedures.
• Support deviation investigations, corrective actions, and continuous improvement activities related to warehouse execution, inventory accuracy, and materials management, as assigned.
• Assist with preparation, reconciliation, documentation, and physical transfer of inventory to approved third-party logistics providers, including SciSafe.
• Verify inventory quantities and records before, during, and after external warehouse transfers to maintain traceability and accurate chain of custody.
• Coordinate with Manufacturing and other internal customers to stage and deliver materials in support of planned GMP operations.
• Maintain warehouse areas in a clean, organized, inspection-ready condition and follow all site EHS, PPE, material handling, and housekeeping requirements.
• Safely use pallet jacks, carts, and other approved material-handling equipment when trained and authorized.
• Participate in warehouse process standardization, work instruction development, and operational improvement activities.
• Perform other Materials Management and warehouse activities as assigned.
 

Physical Requirement:

• Ability to work in warehouse, receiving, manufacturing support, cold-storage, and office environments.
• Ability to stand, walk, bend, reach, and perform material-handling activities for extended periods.
• Ability to wear required personal protective equipment (PPE) and follow site safety requirements.
• Ability to lift and move materials in accordance with site safety requirements and established lifting limits.
• Ability to work at a computer and use ERP, inventory, and documentation systems as required.

Qualifications

• • High school diploma or equivalent required. Associate or Bachelor's degree in Supply Chain, Logistics, Business, Operations, or a related field is preferred.
  • Minimum 5 years of experience in warehouse operations, materials management, inventory control, logistics, supply chain, manufacturing support, or a related function.
  • Experience in a GMP-regulated pharmaceutical, biotechnology, medical device, or other regulated manufacturing environment strongly preferred.
  • Experience using an ERP, warehouse management, or inventory management system to execute material transactions and maintain inventory records.
  • Working knowledge of GMP, GDP, data integrity, inventory control, material status control, and warehouse documentation practices.
  • Demonstrated ability to perform cycle counts, inventory reconciliation, material movements, receiving, staging, and storage activities accurately.
  • Strong attention to detail with the ability to maintain accurate physical and electronic records.
  • Ability to identify discrepancies, communicate issues promptly, and support structured problem resolution.
  • Ability to work independently, follow controlled procedures, and manage changing priorities in a fast-paced GMP environment.
  • Strong communication and collaboration skills with the ability to work effectively across Materials Management, Manufacturing, Quality, QC, and Supply Chain.
  • Experience with IFS ERP, BOMs, Shop Orders, Material Requests, 3PL transfers, cold-chain materials, barcode/RF scanning, or powered material-handling equipment is preferred.
  • Demonstrated ability to complete defined project work independently, track actions and deliverables, and communicate progress against deadlines.
  • Experience supporting inventory remediation, warehouse optimization, ERP cleanup, 3PL transitions, or similar operational improvement projects is preferred.