People Team Coordinator

About the role:

The People Team Coordinator is an entry-level, full-time position that provides hands-on experience across all core People Team functions - including Team Engagement, Talent Acquisition, People Business Partners, HR Systems, project management, event planning, and facilities operations. This is an exciting opportunity for someone eager to grow their career in Human Resources at 8am.

This role requires a one-year commitment. Upon the one-year anniversary, and pending exemplary performance and role availability, the individual may be considered for a more focused role within the People Team.

About us:

Founded in 2005, 8am™ (formerly AffiniPay) is the professional business platform built to help legal, accounting, and other client-focused professionals run stronger, more profitable businesses. Today, more than 250,000 professionals across the U.S. trust 8am to help them work smarter, serve clients better, and unlock their full potential. We have been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 13 years in a row, and as a result, our teams continue to grow as well!

What you'll do:

• Cross-Functional Support: Provide direct support to the Senior Manager of Team Engagement while also receiving direction from members of the People Leadership Team and Engagement Team.
• Internal Engagement & Culture: Contribute to initiatives that foster community and connection company-wide, aligning with leadership to promote 8am’s values and culture.
• Administrative Coordination: Assist with monthly expense reports for the Chief People Officer and Engagement Team; liaise with Accounting to ensure accuracy and timeliness.
• Office Experience Management: Maintain a high-quality in-office experience for employees and guests. This includes upkeep of shared spaces, front desk, breakrooms, and the mail system.
• Facilities & Vendor Oversight: Coordinate with building management and vendors to ensure smooth operations and facility standards.
• Hybrid Workplace Operations: Manage hybrid work processes, including workspace reservations and scheduling logistics.
• Event & Project Support: Assist with planning, setup, and teardown for company events.
• Metrics & Reporting: Track and report on in-office and engagement-related metrics, including workspace usage, attendance, and badge data.
• Collaboration: Partner with Talent Acquisition, Business Partners, and Engagement teams to understand employee needs and support ongoing initiatives.

About you:

• Experience: Minimum 2 years in an office environment, ideally with exposure to HR or administrative responsibilities.
• Education: Bachelor’s degree preferred; equivalent professional experience considered.
• Location: Must be based in Austin, TX, and available for in-office work.
• Technical Skills: Proficient in Excel and spreadsheet creation for planning and tracking purposes.
• Soft Skills: Excellent interpersonal, written, and verbal communication skills.
• Strong project management, organizational, and problem-solving abilities.
• High attention to detail and follow-through.
• Ability to manage competing priorities with poise and professionalism
• Familiarity with AI Tools: Exposure to or interest in using AI-powered tools such as ChatGPT, Grammarly, Notion AI, or scheduling assistants (e.g., Clockwise, Reclaim).
• Process Improvement Mindset: Demonstrated interest in exploring technology solutions - including AI - to make HR and workplace processes more efficient and engaging.
• Learning Agility with Technology: Comfortable experimenting with emerging tools and adapting quickly to new platforms and digital workflows.
• Data Curiosity: Willingness to use AI-generated insights to support decisions related to team engagement, space usage, and operational improvements.

Essential physical duties and tasks:

• Ability to lift materials and decor for events.
• Set up and tear down for internal functions and meetings.
• Prolonged periods of sitting at a desk and working on a computer.
• This is a full-time position. 8am primarily operates on a Monday-Friday schedule in Central Time. Occasional evening and weekend work may be required as job duties demand. 
• Location: Austin, Texas (In-office 8:30-4 Tues-Thurs; In-office as needed Mon/Fri and during onsite events)
• Travel: Occasional, including extended hours during events

Why 8am: 

At 8am, our culture is shaped by the people who bring it to life every day. Together, we build a company rooted in continuous learning, genuine community, holistic wellness, and meaningful engagement—values that empower us as individuals and unite us as a team. Our culture is grounded in our core values: Work Smart, Win Fast; Outshine Ordinary, and We Find a Way. These values drive how we serve our customers and work with each other in a collaborative, inspiring, and empowering environment, every day.

Here’s how we support our 8Team:

• Health Insurance Coverage: We offer our 8Team a variety of medical, dental, and vision plans, designed to fit your needs, including a 100% company-paid HDHP plan for employees.
• Financial perks: We offer a competitive compensation and benefits package including annual bonuses, equity options, and 401(k) or RRSP if in Canada, with a company match for all team members.
• Time for what matters: Flexible Time Off, paid holidays, and a parental leave program for our new parents.
• Wellness: Wellness stipends, mental health support, and one-on-one nutrition coaching.
• Learning and Development: Continuous learning through 8am.edu, leadership programs, professional development funds, and individually focused talent development.
• Giving back to the communities around us: Participate in our charitable matching gift program, paid time off for volunteer service, and company-sponsored volunteer events (both local and virtual).
• Engagement: Virtual and in-person team-building events, quarterly award recognition through our Rise & Shine Award of Excellence Program, and our peer-to-peer appreciation platform.

At 8am, we don’t just offer benefits—we create an environment where people can thrive, grow, and make a real impact every day.

Diversity, equity & inclusion at 8am:

At 8am, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach. 

Security advisory:

Our hiring teams at 8am are dedicated to recruiting top talent who share our passion for serving the professional services industry through innovative financial technology.  As such, our Talent Acquisition Team only follows legitimate hiring practices.  We will always communicate with our candidates using emails with the 8am domain and will never ask for sensitive/personal data during the application process.  All interviews take place over phone call, Zoom/Google Meet or in person.  All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow-up.