Accounts Payable Administrator

Main Responsibilities

Sort all incoming mail and distribute as appropriate
Receive supplier invoices and verify that there is an approved Purchase Requisition and Purchase Order, and that the goods or services have been received
Respond to supplier calls or correspondence related to outstanding payments, account confirmation or reconciliations
Process supplier invoices and apply any available payment discounts and hold or release for payment as appropriate. This includes applying on-account debit memos to outstanding invoices prior to payment being released
Maintain and create current supplier banking information for wire templates and EFT direct deposits. Supplier forms are completed and submitted to Procurement for updates
Resolve late payment fees and issues
Ensure manual cheque requisitions are properly approved according to the Company’s delegation of signing authority
Ensure that tax accounts are allocated properly including HST and VAT for the foreign subsidiaries
Process electronic tax payments using on-line banking software
Deposit cheques received to the lock box and weekly deposits to the Bank. Cash management entries for all non-customer deposits
Maintain proper files for processed invoices and other supplier correspondence and documentation.
Back up for the other members of Accounts Payable (e.g. vacation coverage) by acquiring knowledge on the other Accounts Payable Administrator’s activities, supplier account status and documentation
Assist in office administrative tasks as required (e.g. scanning)
Back up in the corporate travel activities and ensures compliance with the corporate travel policy as required

Education and Experience

Secondary School Diploma and 2 years of directly related work experience
Basic accounting courses would be an asset
Proficient in the use of automated systems and a thorough understanding of Microsoft Office applications

Equipment Used

Desktop computer, photocopier, fax
Various software programs: Excel, Word, Internet Explorer, Outlook, and Workday

Decision Making and Supervision

Ability to work with minimum supervision and exercise independent judgment in setting work priorities to meet deadlines
Strong organizational skills and attention to detail
Excellent interpersonal skills and the ability to communicate effectively on the telephone as some situations require reconciliation of overdue and missing documentation with suppliers or Telesat personnel
Ability to build working relationships with other Telesat personnel
No direct supervision exercised