Commercial Escrow Officer

SUMMARY:

As a Commercial Escrow Officer/Funder, you will be responsible for reviewing and analyzing closing instructions, invoices, and supporting documentation to prepare accurate settlement statements for real estate transactions. You’ll collaborate with customers to ensure the final settlement statement is produced efficiently. After the transaction closes, you'll balance the file, prepare it for funding, and disburse all funds according to the settlement statement and attorney/lender instructions. Additionally, you’ll be involved in assisting our customers as requested.

This is an fully onsite position that will require in-office attendance Monday-Friday at our Tomball, TX location.

This is an excellent opportunity to contribute to the successful completion of real estate transactions, working with a collaborative team in a fast-paced environment, where attention to detail is paramount.

ESSENTIAL FUNCTIONS:

• Manage Freddie Mac multi-family transactions for the production of the Settlement Statement and, after closing by the title agent, fund the transaction.

• Meet all escrow/title conditions required by lenders, counsel and/or title agents

• Review closing instructions and all documents received from the title agent to produce the settlement statement detailing the transaction in accordance with the terms of the Contract, attorney instruction, if any, lenders closing instructions and all applicable federal and state rules and regulations. 

• Ability to collaborate and interact effectively and professionally with the lender and title agent. 

• Demonstrate courtesy, flexibility, professionalism and be proactive and responsive to manager, co-workers and customer’s needs and expectations.

• Finalize settlement statement for closing by the title agent.

• Review closing instructions as to requirements for funding. 

• Responsible to make sure all funds have been receipted and are good funds; confirms disbursement sheet matches settlement statement; the file has all the required invoices or supporting evidence for disbursements.

• Balance figures and closing funds, prepare file for disbursement.

• Fund loan and provide copies of all checks, wires, receipts and disbursement ledger to the title agent to complete their file.  

• Upload all documents into appropriate category in the electronic file and send all to title agent to complete their file.

• Handle other requests as required by the title agents or lenders.  This would be for active agents as well as cancelled agents.

• Must be able to independently make time-sensitive choices in matters that have a significant financial impact on the Company during the preparation of the settlement statement and funding process.

• Must be able to, professionally and diplomatically, handle and resolve any complaints or disputes surrounding the process also communicating with the Title Agent, ORT’s Agency Rep and their Managers

• Assist in establishing and maintaining guidelines and/or implementing new procedures to ensure quality, operational efficiently and performance levels.

• Maintain a close communication with title agent whose file we are handling making sure all tasks are handled on a timely basis.

• Regular and consistent attendance is required that could included after hour Company events that involving customers entertainment and educational events.

• Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along with others, i.e., peers, supervisors, outside customers, and vendors.

• At a minimum, the ability to work from 8:30a.m. to 5:00p.m. Monday through Friday.

• Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person. 

• Perform other duties that may be assigned.

KNOWLEDGE/SKILLS/EXPERIENCE REQUIRED:

• Three to five years experience as a closer.

• Requires aptitude for figures and accounting functions, must have strong organizational skills, and be detail-oriented.

• In depth knowledge of Texas Title Insurance rules and regulations.

• Ability to work in a fast-paced environment while successfully performing under extreme time constraints and meet prescribed deadlines.

• Excellent time management skills.

• Ability to work independently with sound judgment and take initiative.

• Excellent interpersonal, written and verbal communication skills.

• Excellent problem solving abilities.

• Strong attention to detail with excellent organizational skills with ability to prioritize and handle multiple tasks and projects.

• Written and verbal communication are clear, grammatically correct and business appropriate.

• Proficient in Microsoft Office Suite, Outlook and RamQuest experience is a plus.

PHYSICAL/MENTAL DEMANDS:

• Ability to maintain a courteous, business-like composure in both the office and social/marketing situations.

• If required by law must be able to meet the criteria and be licensed by the State.

• Overnight business travel by air and/or automobile, is required 1% of the time.

• Ability to work with confidential information.