The Office Assistant II is a hybrid role that provides support to the project management office in Indian Head, MD. Key responsibilities include managing accounts receivable and payable, preparing and tracking office forms, purchasing supplies, and serving as the main point of contact for security clearances and visitor inquiries. The ideal candidate will have 3 years of relevant experience, strong organizational skills, and the ability to maintain confidentiality. This position is 100% on-site in the Indian Head, MD area.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to pass a customer background check for access to facilities, equipment and property
High school diploma or general education degree (GED) and a minimum of three (3) years of relevant experience and/or training, or equivalent combination of education/experience.
Must have office administrator experience
KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
Assists with accounts receivable and payable duties such as billing, collections, disbursements, expenses, and account reconciliations.
Prepares, manages, and disburses office forms.
Purchases and tracks office and job site supplies.
Works with subcontractors and vendors to identify and resolve administrative, AR/AP and certification issues.
Serves as main point of contact for base passes, security clearances, and related questions for visitors, subcontractors and vendors as required by customers procedure.
Helps in the application and implementation of administrative policies and procedures.
Establishes and maintains control of correspondence, data, and reports.
Responds to inquiries and information requests in an efficient and timely manner, as well as routes requests to appropriate Points of Contact (POC’s).
Answers telephone calls and transfers callers to appropriate party.
Operates office machines including, but not limited to copiers/printers.
Assists in the ordering and stocking of office supplies.
Composes and distributes general office memos and correspondence.
Sorts and distributes incoming and outgoing mail and packages.
Assists with filing and other administrative office duties.
Prepares a variety of documents such as emails, memos, forms, letters, reports, and spreadsheets, as well as ensures those documents conform to instructions and then reviews those documents for accuracy prior to distribution.
Maintains accurate electronic and hardcopy file system and performs a variety of related tasks such as classifying, indexing, filing, storing, and retrieving of information.
Performs office automation activities such as data entry, database creation and maintenance.
Helps to ensure the efficient flow of work and uses the utmost discretion when handling confidential information.
Applies and helps to implement policies / procedures related to assigned tasks.
EDUCATION AND EXPERIENCE
High school diploma or general education degree (GED) and a minimum of three (3) years of relevant experience and/or training, or equivalent combination of education/experience.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk, and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
EOE including Disability/Vet
*Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change.*
The estimated pay range for this role is $23 to $25, with the final offer contingent on location, skillset, and experience.
CNI offers a comprehensive benefits package that includes:
Medical
Dental
Vision
401(k)
Family Planning/Fertility Assistance
STD/LTD/Basic Life/AD&D
Legal-Aid Program
Employee Assistance Program (EAP)
Paid Time Off (PTO) – (11) Federal Holidays
Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
