Full-Time
Senior Curatorial Assistant
Prints & Drawings
Yale University
Research university in New Haven, CT
Compensation Overview
$31.83/hr
New Haven, CT, USA
In Person
Bachelor's, Master's
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Microsoft Office
Social Media
Get referred to Yale University
See people who can refer or advise you
Requirements
- Excellent written and interpersonal communication skills.
- Demonstrated organizational and administrative skills, attention to detail, accuracy, and ability to collaborate.
- Ability to juggle multiple tasks and meet demanding deadlines.
- Advanced proficiency in the Microsoft suite and ability to efficiently learn new digital platforms.
- Demonstrated ability to conduct independent historical, art historical, and bibliographic research.
- Two years of related work experience in the same job family and a Bachelor's degree in a related field, or an equivalent combination of experience and education.
Responsibilities
- Acts as the departmental liaison and point of contact and coordinates collections care, administrative, and office activities.
- Schedules meetings, creates agendas, attends relevant meetings, takes notes, compiles minutes, and follows up on relevant tasks.
- Answers departmental emails and enquiries, screens telephone calls, writes, edits, and tracks correspondence, and assists visitors.
- Organizes, tracks, and maintains departmental administrative documentation and files.
- Maintains lists, tracks status updates, and assists with paperwork and documentation for ongoing departmental business, including outgoing loans and acquisitions in progress.
- Manages clerical activities, including ordering and maintaining supplies, tracking budgets, processing payments and expenses, completing forms, composing and proofreading correspondence, and occasionally making travel arrangements.
- Oversees and manages Prints and Drawings collection storage, ensuring secure, organized, and appropriate conditions.
- Retrieves, refiles, and tracks movement of Prints and Drawings objects for loans, exhibitions, conservation, imaging, and departmental needs.
- Maintains Prints and Drawings collection storage by rehousing and reorganizing collection objects, identifying and applying appropriate storage conditions and locations for new acquisitions, reporting potential conservation concerns, and participating in periodic inventories.
- Assists in preparing loans from the collection by retrieving requested objects, moving them where needed, tracking their movement, scheduling reviews with curators and conservators, and coordinating and tracking movement for review, treatment, matting, and framing.
- Coordinates imaging requests and prepares works for imaging.
- Liaises with Conservation about collection-care needs.
- Undertakes cataloguing and research of objects in the collection.
- Prepares and maintains object files and other documentation for the Prints and Drawings collection.
- Researches and responds to public requests for information about the Prints and Drawings collection in consultation with curators.
- Assists curators in planning and organizing exhibitions and gallery displays, including bibliographic, thematic, and object research, illustrated checklists, object retrieval and tracking, database entry, gallery-plan and layout updates, and writing object labels and social media posts as assigned.
- Liaises with Study Room staff to coordinate, schedule, organize, and undertake movement of collection items to and from relevant YCBA locations.
- Assists in the Study Room by retrieving and reshelving objects for researchers, invigilating, and preparing for classes as needed.
- May participate in routine training of regular, student, and casual workers.
- May represent the Prints and Drawings department on YCBA committees and working groups.
- Develops and modifies operational systems, educational programs, and related teaching aids.
- Serves as a principal source of information to the public, visiting scholars, and students.
- Explains and describes the collection and available reference material through workshops, lectures, and responses to inquiries.
- Prepares and monitors budgets, grants, and financial material related to collections and exhibits and maintains the order, special care, security, and proper user handling of collections or educational programs.
- Identifies and implements conservation programs for collections and reconstructs, repairs, and restores art using preservation and conservation techniques.
- Catalogues and makes specialized identifications of new acquisitions.
- Selects art for display and prepares collections for exhibition; may assist with installing and disassembling exhibits.
- Conducts research related to collections and exhibits.
- Coordinates and assigns teaching schedules.
- Composes correspondence related to collections and exhibits.
- Oversees and instructs other support staff.
- Performs clerical functions incidental to museum activities.
Desired Qualifications
- A Master of Arts in art history, museum studies, or a related field, in a relevant area of study.
- Two years of experience working in an art museum or similar organization.
- Demonstrated ability to work independently in an administrative and curatorial capacity.
- A concentration in British art and demonstrated experience working with a Prints and Drawings collection.
Yale University is a private research university in New Haven, Connecticut. It provides undergraduate, graduate, and professional education alongside research, scholarship, and public engagement.
Company Size
N/A
Company Stage
N/A
Total Funding
N/A
Headquarters
N/A
Founded
N/A
Get referred to Yale University
See people who can refer or advise you