Job Title

Administrative Associate III

Agency

Prairie View A&M University

Department

Intramurals

Proposed Minimum Salary

$12.07 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

This Administrative Associate III for Recreation Sports works under general supervision and provides complex administrative support work.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

Provide administrative clerical support to the Director, Assistant Director, Five Coordinators, and Graduate Assistants of the Department of Recreational Sports. Handle steady customer traffic in office, assist in budget and fiscal operations.
Respond to inquiries and concerns of students, administrators, guests, and visitors; assist with implementing new programs via clerical support; be knowledgeable of all Rec Sports programs, events and services.
Order and stock supplies for the department; responsible for maintenance of office equipment; answer phones, provide customer service over the phone and in person.
Assist with organization, development of office student staff, operations, membership sales and categories; promote programs and services, market and promote special events and projects
Create and maintain student staff records
Opening/Closing and weekend work responsibilities as required.
Maintain and reconcile monthly reports
Coordinate leave and travel activities for the Department of Recreational Sports; manage travel vouchers and leave forms;
Train new student hires assigned to recreational sports on biweekly payroll submittal/direct deposit set up/clock in/out via departmental time keeping application.
Manage payroll processes for student staff.
Requisitions, Purchase Orders, LDocuments, E-Documents, payroll adjustments, EPA/EGR/EWR documents, budget forms, procurement forms, travel forms and HR forms via (FAMIS and Workday).
Performs other duties as assigned.

Required Education and Experience:

High school diploma or GED
Three years of related experience.

Required Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.

Job Posting Close Date:

07/15/2025

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

Resume or Curriculum Vitae

Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Administrative Associate III

Prairie View A&M University

Compensation Overview