Office Manager

Responsibilities:

• Front of House: meeting and greeting visitors in a welcoming and courteous manner; offering refreshments at the barista bar and showing them to meeting rooms 
• Managing external suppliers such as the office cleaner, plant maintenance, contractors and handyman and general maintenance of the office, arranging necessary repairs 
• Allocating desks for new joiners and updating the office floorplan, ordering new joiner SWAG and personalised gift 
• Conducting office tours for new starters including H&S and fire exits 
• Arranging catering for Exec and Board meetings as required  
• Ordering food deliveries including fruit, cereals and food and drinks for company socials that happen 3 times a week 
• Ordering office/kitchen supplies and keeping appropriate stock levels 
• Arranging couriers (internal with UK and abroad), and sorting and distributing correspondence, parcels, and post 
• Arranging cross-border travel and accommodation for employees and Board Members as well as local travel arrangements between UK offices 
• Conducting fire drills and ensuring H&S certificates are up to date 

Requirements:

• Proven Office & Facilities Management experience in a fast paced, professional environment 
• Previous experience as an EA or similar role involving extensive Exec level diary management 
• Previous experience organising company events including catering, venue bookings, travel arrangements, liaising with external speakers and guests etc. 
• Highly organised and detail orientated with an ability to juggle multiple tasks and prioritise accordingly  
• Strong Microsoft Office skills (inc. Word, Excel, PowerPoint, and Outlook) 
• A friendly, and professional demeanour, able to work cross-culturally and remain calm under pressure 

Benefits & Perks:

• Equity. We want people to have a stake in the business so that all our interests are aligned.
• 25 days holiday
• Personalized benefits – opt-in to what matters to you
• Subsidised Private Medical Insurance with Bupa
• Enhanced maternity and paternity leave
• Wellbeing and social events
• In-house Barista Bar in London office
• Support causes that matter to you – Volunteering time off
• Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)