Administrative Assistant

JOB SUMMARY

Cresco Labs is seeking an experienced, reliable and task-oriented Administrative Assistant to support our Leadership Team at our Chicago Headquarters. The Administrative Assistant will work directly for senior level executives and will help drive business decisions while maintaining confidentiality. The ideal candidate is highly self-motivated, passionate, professional, and capable of prioritizing tasks in a fast-paced corporate environment.

CORE JOB DUTIES 

• Assist in the creation and execution of executive communications, including phone calls, emails, meetings, etc,
• Interfacing with clients and internal stakeholders on behalf of our executive leadership teams
• Manage leaders’ calendars, including travel, meetings, events, etc. with specific attention to detail, including balancing and resolving conflicting priorities and managing complex electronic scheduling via Outlook
• Management and /submission of expenses using online Concur management tool
• Accompany senior level executives in corporate meetings to own the agenda, record notes, send follow-ups, and work with stakeholders on content
• Act as a key resource for the team by independently seeking out answers to questions, taking initiative and leveraging network of resources to solve problems and proactively cascade knowledge
• Drive productivity within the team by keeping executives on track with project deadlines and ensuring their preparedness for all meetings and events
• Handle confidential and sensitive information with professionalism and maintain discretion of all information
• Ad hoc and overflow projects as necessary, projects could support the direct senior executive team or larger organizational requests
• Back up coverage for other executive support admins as needed

REQUIRED EXPERIENCE, EDUCATION AND SKILLS  

• Bachelor’s Degree or equivalent work experience, minimum of 3 years supporting Executive Leaders
• Advanced Microsoft Office skills, with an emphasis on PowerPoint, Excel, calendar management and minute taking.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal communication skills with a friendly and professional demeanor
• Must be able to work in the Chicago office 5 days a week, for at least a full 8-hour day, hours could fluctuate depending on daily needs
• Ability to have flexible hours to meet business needs (some remote work at night and on weekends upon request).
• Proficiency with SAP Concur to book travel and process expenses

BENEFITS 

Cresco Labs is proud to offer eligible employees a robust offering of benefits including, major medical, dental and vision insurance, a 401(K)-match program, FSA/HSA programs, LTD/STD options, life insurance and AD&D.  We also offer eligible employees paid holidays and paid time off.  Other rewards may include annual discretionary bonuses, stock options as well as participation in our employee discount program. Benefits eligibility for permanent positions may vary by full-time or part-time roles, location, or position.