Administrative Assistant

Leidos is seeking an Administrative Assistant to work a hybrid schedule out of our Walled Lake, MI office.

In this dynamic role, you will engage with project leads, program administrators, and team members, as well as many of our technical staff members. You will support newly hired/onboarding and departing/terminated employees, as well as conference scheduling and mail management, expense reports, and spreadsheet reporting.  You will coordinate calendars and schedule travel, undertake special projects, and assist in project set up and attend project team meetings.  You will tackle some of the fun things too, such as the organization of office team-building and charity events and greeting visitors.  It is an engaging role, and if you feel this is for you, please apply and talk to us!

HR (New Employee Orientation and Onboarding)

• Facilitate new employee orientation sessions for new hires at the Walled Lake, MI and other locations as needed.
• Serve as onboarding and offboarding support POC for new hires, temp employees, and hiring managers.
• Organize, submit, and maintain equipment (computers and peripherals) request for new employees through AMP and CIO.
• Create Temp Non-Employee Accounts through One Identity; order tokens and handle PRISM/Workday/Workfront/Phone requests.
• Energy, Infrastructure & Automation SWAG Program Management
• Maintain spreadsheet for new hire equipment orders.
• Assist with Intern coordinating Intern onboarding/events.
• Assist with facility management

Power Delivery Solutions Support

Provide administrative support for teams within the PDS group.  Assist with preparation of expense reports for frequent travelers and executives.

• Provide office support to client managers in business development efforts and administration activities.
• Create, edit, and provide input based in established templates to agreements, scope of services, project management plans, and other project documentation. Project setup, monitoring, maintaining project files, and closeout activities; maintain project files in accordance with project file and retention policies; and participate in project team meetings.
• Organize travel, calendars, meetings, and conference attendance for senior level staff.
• Order personal protective equipment as needed.
• Assist with incoming and outgoing mail management and email correspondence, including receiving and sending faxes, and preparing UPS/Federal Express labels and packages.
• Coordinate Lunch & Learns/ client events.
• Complete other tasks as needed.
• Provide assistance to employees in Carmel, IN, Cincinnati, and Earth City, MO.

Office Administrative Support

• Provide administrative office support to all employees located at the Walled Lake office.
• Assist with coordinating office events.
• Serve as Notary for the office.
• Point of contact for office guests and deliveries.

What Leidos needs from you!

• The ideal candidate will have a high school diploma or GED equivalent and 2-4 years of relevant experience…or an Associates or bachelor’s degree in English, Business, Accounting, or other discipline would be a plus!
• Ability to work in fast-paced, sometimes high-pressure environment, all while maintaining a positive and proactive outlook.
• Proficient in MS Office (especially Word, Excel, Outlook and PowerPoint) is a must, and knowledge of ProjectWise and Workfront would be a plus. 
• Possess strong analytical and communication skills that will allow you to sort through complex documentation, and ability to work independently with minimal guidance and oversight, and anticipate upcoming project support needs, will benefit the team.
• Ability to work between several teams understanding each team’s needs
• Knowledge of Utilities industry is a plus!

You will bring extraordinary interpersonal and organizational skills, and act as a natural problem solver.  We love a can-do attitude here at Leidos and look forward to speaking with you!  

Leidos is a trusted technology-focused solutions provider. Utilities and mobile operators rely on our Power Delivery Services Team for reliable power and telecommunication expertise, as reflected through our work with more than 50 investor-owned utilities, more than 160 municipals/cooperatives, as well as a growing number of mobile operators, local utility providers and private developers. In addition to providing engineering and project management services, Leidos works with an established group of industry-leading construction partners delivering meaningful Energy Delivery Solutions. Our recognition as an industry leader is confirmed by the latest national rankings by Engineering News-Record (ENR) ranking Leidos within the Top 10 T&D Firms, and Top 10 Power Firms.

PDS

PowerDelivery

Original Posting:

February 3, 2025

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

Pay Range $39,000.00 - $70,500.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.