Responsibilities:

• Provide high level administrative/executive support to a team located in Portland, OR (in person)
• Manage marketing campaigns including Constant Contact emails, physical mail and postcard campaigns
• Monitor and report on client engagement with marketing campaigns and ROI on any paid campaigns
• Manage team’s marketing and sales pipeline utilizing Microsoft Planner, Salesforce, Excel and/or other tools
• Create and manage follow-up lists to ensure all deliverables are completed in a timely fashion
• Create and proofread marketing materials including property proposals, offering memorandums, digital and social media content, and more
• Research and manage property inventory and comparable properties
• Quality control and document management: verify documents relating to real estate transactions are accurate, complete, saved and shared appropriately
• Maintain highly organized electronic files including a list of outstanding items and provide support in collecting outstanding items
• Coordinate with the hiring broker in all aspects of a real estate transaction including monitoring the progress of each transaction in escrow to meet contingencies and closing deadlines
• Assist in the management and distribution of real estate documents such as offers, counter offers, addenda, and listing agreements
• Assist in the coordination and scheduling for title/escrow, loan applications, inspections, etc.
• Database entry and management (Salesforce experience a plus)
• Additional administrative duties as assigned

Qualifications:

• Real estate or escrow experience strongly desired
• Expertise in Adobe Creative or other design platforms such as Canva
• Excellent organizational, marketing campaign and real estate transaction management
• A leader in time management and ability to coordinate with others to complete work by deadlines
• Highly proficient in MS Office including Outlook, PowerPoint, Excel and Word
• Excellent verbal and written communication
• High attention to detail with ability to proofread and error check
• Ability to produce high-quality detailed work in a timely fashion with little supervision
• Desire to learn and grow in the industry as well as master new computer programs as needed
• Professional, motivated, and customer-service oriented
• Bachelor’s degree or equivalent work experience


Compensation is an hourly base commensurate with experience with the possibility of bonuses. To apply, please include a resume and cover letter with salary expectations and description of your applicable experience.