Program Manager

Job Description

Title:Litigation Support Program Manager

Location:Lansing, MI

Duration:8 months

Position Description  

The Litigation Program Manager is being brought in to assist the Department in all aspects of support during the closing out of the Business Application Modernization (BAM) project, advisory role on transition services, and associated program management including the preparation of documentation for both project closedown activities as well as required information gathering for litigation purposes. 

Program manager will be a primary resource for the MDOS to assist in preparation for activities that will occur due to the cancellation of the BAM project and subsequent activities that are required. 

Program manager will be responsible for assisting MDOS as well as the Department of Technology, Management and Budget (DTMB) and other appropriate staff throughout all stages of the project close out activities which includes litigation and required preparation as well as providing expertise on release management for production support activities related to items that remain in production (i.e., ExpressSOS and Penske applications). 

Position will also assist the State in procuring/writing an RFP, for a replacement system for the failed Business Application Modernization project.   

Skills Required  

Program Management -Function as the central point of contact between executive management and production support activities, project close- down efforts (file consolidation, preparation for archives, etc.), as well as key document organizer for litigation based on direction from executive management. 

Effectively organize all project documents and supporting material 

Develop plans for file consolidation (Operations Center, Austin Building, SOS Building) 

Based on input on required documentation for court case, provide logical filing of documentation for MDOS and DTMB. 

Develop a project plan/timeline, workflow and assignment tracking -Provide status reports -Production/preparation of deliverables -Become the primary driver to escalate and ensure resolution of issues 

Ensure the proper security is maintained with regards to overall project materials, in accordance with Department security procedures 

Transition Advisory Role -Escalate any issues to MDOS and DTMB management related to the transition assistance court order. -Provide guidance and advice to State team on timing/duration for deliverables that are part of the transition plan. -Assist with the validate file completion from JIRA and Sharepoint. 

Litigation Support -Perform data extraction, indexing, culling, keyword searching and file conversion -Provide current knowledge base on issues with the project and assist the State in organization of information that is available -Establish temporary support services and centers for pretrial and trial activities -Assist with data compilation for expert witness activities 

Perform eDiscovery and identify, locate and collect all sources and electronically stored information -Develop review database, provide access to database to all case teams and attorneys -Establish and maintain open communication channels with colleagues, partners, counsel, case teams and other associated staff -Anticipate litigation support needs and develop and execute detailed plans for addressing those needs 

 Project Close-down -At some point in the future, the BAM project will require close-down activities which includes consolidating all materials for record center retention requirements -Consolidate files from Operations Center, Austin Building and Secretary of State Office building -Determine best method to store all documents by age, contract element, or other methods -Working within record center rules for retention, determine methods for paper and electronic file storage -Develop meta-data or other applicable items to ensure proper classification of all project documents -Propose methodology for State approval on project documentation retention -Escalate any issues determined in the process of ensuring proper close-down of either electronic or paper files. 

 Production Support Expertise -Provide expertise to the DTMB and MDOS program managers with ensuring adequate preparation and execution of any new releases for Penske and ExpressSOS. -Review proposals for completion of large-scale changes such as the vehicle fee increase to ensure efficient and feasible. 

Plan Forward Activities -Assist the State in researching viable solutions for the plan forward. -Assist in writing draft requests for proposals for the future system for the Department of State.   

Skills Preferred  

Experience With Systems Engineering Methodology.   

Experience Required Experience as a project manager on project efforts that included a mainframe with a client server solution 

Experience using Jira and SharePoint tools 

Experience with creating and producing deliverables for a structured methodology like the State of Michigan's System Engineering Methodology (SEM) Experience with analysis of data and the ability to organize documents

 Experience with PCI compliance  

Qualifications

Additional Information

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