Procurement Operations Systems Manager

Job Title\: Procurement Operations & Systems Manager

Location\: Preston. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Salary\: Circa £57,200 depending on skills and experience

What you’ll be doing\:

• Provide leadership, motivation and development to the Procurement Operations and Systems Support Team including effective succession planning and ensuring individuals have appropriate development plans.Ensure the team is appropriately sized and skilled to allow an efficient and effective service.
• Manage relationships with business stakeholders working collaboratively with Functions and Sectors to ensure successful delivery of key operational processes and incoming activities and identify and drive improvements
• Ensure the successful resolution of service-related escalations, providing technical and operational guidance to your direct reports. Review findings of any defects and root cause analysis and ensure your team implement learnings from the outcomes.
• Supporting IBP production and monthly re-forecasts around Headcount required for operations/projects and ensure this is fully funded. Understand and articulate all variances to budget and support cost saving initiatives across shared services.
• Lead the creation and implementation of best practice procurement processes and procedures to support standardisation, continuous improvement and optimisation policies. Support the query and compliance manager to embed findings and improvements across the transactional teams.
• Review and report on performance metrics and achieve agreed service levels, with the aim of driving improvements to enhance customer experience. Ensure review information such as the monthly operational review and QBR packs adequately reflect the service position of the department.
• Responsibility for ensuring the successful operation of the Purchase to Pay systems
• Lead projects and transitions that support the Procurement Operations & wider Employee Business services strategic vision including additional services that could be transitioned into Procurement Operations, the implementation / integration of new ERP systems and Global source to pay solution
• Overall responsibility for ensuring Procurement Operations is compliant with BAE Systems Policies and procedures, relevant government legislation, internal and external audit process and for ensuring completion of any recommended actions
• Monitor compliance with financial controls, report any control issues completing required actions and ensure the team implement process improvements
• Support the Head of Purchase to Pay with ad hoc requirements, projects and representation at meetings

Your skills and experiences\:

Essential\:

• Extensive understanding of procurement processes from requisition to purchase order and an appreciation on its impact on other areas wider than the procurement function
• Experience of defining process designs and rolling out change
• Previous experience in managing stakeholders with an ability to guide and influence outcomes
• High level of computer literacy, including experience in use of full Microsoft Office package and Source to Pay or Enterprise Resource Planning platforms
• Experience of managing Governance, export compliance and supporting audits

Desirable\:

• Extensive knowledge in indirect procurement
• Understanding of principles in managing and maintaining systems such as Coupa Accreditation by the Chartered Institute of Procurement and Supply (CIPS)

Benefits\:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Procurement Operations team\:

The Procurement Operations team within our Shared Services business is responsible for executing indirect procurement transactions and purchase order placements across our UK lines of business. As Procurement Operations & Systems Manager you will manage a team of approx. 21 covering both operational procurement and the Purchase to Pay systems (currently Coupa). You will be primarily responsible for running an effective and efficient operation to the business, enabling the team to deliver against agreed service levels. There will be significant opportunities for process improvement and standardisation in a drive to deliver a uniform service across all areas. You will also play a critical role in various modernisation projects including the roll out of a Global Source to Pay system.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date\: 10th October 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

#LI-DL1

#LI-Onsite

Job Title\: Procurement Operations & Systems Manager

Location\: Preston. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Salary\: Circa £57,200 depending on skills and experience

What you’ll be doing\:

• Provide leadership, motivation and development to the Procurement Operations and Systems Support Team including effective succession planning and ensuring individuals have appropriate development plans.Ensure the team is appropriately sized and skilled to allow an efficient and effective service.
• Manage relationships with business stakeholders working collaboratively with Functions and Sectors to ensure successful delivery of key operational processes and incoming activities and identify and drive improvements
• Ensure the successful resolution of service-related escalations, providing technical and operational guidance to your direct reports. Review findings of any defects and root cause analysis and ensure your team implement learnings from the outcomes.
• Supporting IBP production and monthly re-forecasts around Headcount required for operations/projects and ensure this is fully funded. Understand and articulate all variances to budget and support cost saving initiatives across shared services.
• Lead the creation and implementation of best practice procurement processes and procedures to support standardisation, continuous improvement and optimisation policies. Support the query and compliance manager to embed findings and improvements across the transactional teams.
• Review and report on performance metrics and achieve agreed service levels, with the aim of driving improvements to enhance customer experience. Ensure review information such as the monthly operational review and QBR packs adequately reflect the service position of the department.
• Responsibility for ensuring the successful operation of the Purchase to Pay systems
• Lead projects and transitions that support the Procurement Operations & wider Employee Business services strategic vision including additional services that could be transitioned into Procurement Operations, the implementation / integration of new ERP systems and Global source to pay solution
• Overall responsibility for ensuring Procurement Operations is compliant with BAE Systems Policies and procedures, relevant government legislation, internal and external audit process and for ensuring completion of any recommended actions
• Monitor compliance with financial controls, report any control issues completing required actions and ensure the team implement process improvements
• Support the Head of Purchase to Pay with ad hoc requirements, projects and representation at meetings

Your skills and experiences\:

Essential\:

• Extensive understanding of procurement processes from requisition to purchase order and an appreciation on its impact on other areas wider than the procurement function
• Experience of defining process designs and rolling out change
• Previous experience in managing stakeholders with an ability to guide and influence outcomes
• High level of computer literacy, including experience in use of full Microsoft Office package and Source to Pay or Enterprise Resource Planning platforms
• Experience of managing Governance, export compliance and supporting audits

Desirable\:

• Extensive knowledge in indirect procurement
• Understanding of principles in managing and maintaining systems such as Coupa Accreditation by the Chartered Institute of Procurement and Supply (CIPS)

Benefits\:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Procurement Operations team\:

The Procurement Operations team within our Shared Services business is responsible for executing indirect procurement transactions and purchase order placements across our UK lines of business. As Procurement Operations & Systems Manager you will manage a team of approx. 21 covering both operational procurement and the Purchase to Pay systems (currently Coupa). You will be primarily responsible for running an effective and efficient operation to the business, enabling the team to deliver against agreed service levels. There will be significant opportunities for process improvement and standardisation in a drive to deliver a uniform service across all areas. You will also play a critical role in various modernisation projects including the roll out of a Global Source to Pay system.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date\: 10th October 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

#LI-DL1

#LI-Onsite