Job Description
Administrative Coordinator is the advanced level in the class series for Administrative Coordinator. Positions are responsible for providing administrative support by coordinating complex administrative functions and projects for executives and boards. The Administrative Coordinator II is distinguished from Administrative Coordinator I by being responsible for planning, coordinating, and performing complex administrative activities while providing guidance and/or supervision to other clerical or administrative staff.
General work tasks include, but not limited to:
Oversees the work of administrative support staff to ensure the efficiency of administrative and business processes, programs, and agency; Recommends and processes appropriate personnel actions; Applies knowledge of policies, rules, regulations for administrative areas assigned; Plans, implements, and coordinates special projects, staff, and resources and prepares or supervises the preparation of management reports; Provides training in administrative practices and procedures for staff and others; Handles multiple administrative
Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: office systems, business practices and administrations; business English; basic math; and programs, operations, and administrative policies and procedures. Working knowledge of: principles, practices and techniques of supervision. Some knowledge of: budgeting and financial principles and practices.
Skills- Skill in operating a variety of automated office equipment including calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.
Abilities- Demonstrated ability to: supervise diverse administrative functions; plan and schedule work activities for others; read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations, research information through several processes; exercise appropriate judgment in establishing priorities, schedules and work methods; perform basic budgeting and or accounting functions; exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions; and communicate effectively both in writing, such as special reports and speeches, and orally for presentations.
Education and Experience- High school diploma supplemented with course work in a business education program or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative and leadership or supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Minimum Qualifications:
High school diploma supplemented with course work in a business education program or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative and leadership or supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
Considerable knowledge of: office systems, business practices and administrations; business English; basic math; and programs, operations, and administrative policies and procedures. Working knowledge of: principles, practices and techniques of supervision. Some knowledge of: budgeting and financial principles and practices. Skill in operating a variety of automated office equipment including calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs. Demonstrated ability to: supervise diverse administrative functions; plan and schedule work activities for others; read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations, research information through several processes; exercise appropriate judgment in establishing priorities, schedules and work methods; perform basic budgeting and or accounting functions; exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions; and communicate effectively both in writing, such as special reports and speeches, and orally for presentations.
Special Requirements:
Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen.
The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.
This position is covered under Code of Virginia 63.2-1601.1 or 63.2-1720 requiring finalist candidate to submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry.
All Offers of employment are contingent upon satisfactory results of the required checks and screenings.
Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.
Special Instructions to Applicants:
Application for this position must be submitted electronically through the website LDSS External Career Portal Careers (oraclecloud.com)
Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted.
The website will provide a confirmation of receipt when the application is submitted for consideration.
Administrative & Executive Assistance (2)