You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

In this role, you will perform executive administrative functions for the Head of Business Transformation and Shared Services and the leadership team.  The duties include handling of sensitive and confidential correspondence, meeting scheduling and preparation, Power Point presentations, and travel arrangements.  This position interacts with other executive officers, human resources, legal, corporate, and management personnel within the organization.  Acts independently and with limited supervision to maintain administrative processes. Maintains a professional demeanor and flexibility as job demands require. Ability to manage multiple projects, deadlines, and priorities that come with the support of the Executive.

How you will contribute:

• Compose and produce correspondence, reports, presentations and forms with heavy use of MS office functions (word, excel, power point)

• Reviewing and distributing of correspondence and materials for both internal and external customers

• Manage the schedule, including screen, arrange and maintain record of appointments for the Head of Business Transformation and Shared Services, and the other members of the Leadership team

• Schedule, organize and coordinate activities such as meetings, meeting rooms, lunches, and refreshments

• Greet executive visitors, vendors, and clients, and assure their level of comfort 

• Act as a project manager for special projects at the request of the executive

• Ensure deadlines are met; arranging travel requirements; answering phone; delegating calls to others as appropriate

• Open mail for the executive and determine level of priority

• Track and process invoices and expense reports

• Adhere to business processes

• Other duties as assigned

What you will bring with you:

• 5 years related experience including executive assistant experience

• Strong organizational skills as evidenced by ability to prioritize and handle multiple projects

• Professional demeanor

• Excellent written and verbal skills

• Sound judgment in maintaining confidentiality of information

• High competency level with various PC applications (MS Office)

• Ability to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilities

• Required to attend additional training as requested/deemed necessary

• Incumbent must be able to communicate effectively

• Requires overall light physical effort (up to 25lbs.)

• Manual dexterity and sitting is required in carrying out position own position responsibilities (i.e. use of personal computer)

• Ability to travel or move about within and outside serviced facilities required   

• Must be able to work regularly (2-4 days a week) in the Wellesley, MA office

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.