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Cockroach Labs is growing quickly, and we’re looking for an experienced Executive Administrative Partner to join our Workplace Experience team. 

About the Role

As the Administrative Workplace Operations Partner, you are the backbone of the organization’s business operations and activities, acting as the go-to person for employees, visitors and service vendors.  You will anticipate the needs of your executives and help them stay focused on their projects by resolving operational and administrative issues before they arise. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions both internally and externally. 

You must be based in Austin for this role.

You Will

• Perform an extensive array of administrative tasks (calendar, travel and expense reimbursement management) for senior level executives. However, you may be asked to support ad-hoc projects for their respective department teams.
• Coordinate events, off-sites, and conference speaking engagements, candidate scheduling as well as any associated travel itineraries, including accommodations and venue reservations.
• Provide backup administrative support for other members of the team during absences, holidays, etc.
• Manage front of house duties including welcoming employees, visitors and all service vendors, helping to maintain the overall effectiveness of the office.
• Serve as the onsite point of contact for vendors, including catering, cleaning services, electricians/plumbers, IT assistance, and all contractors needed to run the office, and support in negotiating third-party contracts with vendors.
• Support planning & management for all in-house meetings & events, including coordination of any A/V and catering need requirements.

The Expectations

In your first 30 days, you will work closely with our President and Chief Revenue Officer (CRO) to better understand their scheduling needs. You will familiarize yourself with their preferred mode of engagement and optimize their schedules to remain efficient with internal and external obligations. During this time, you will also be learning about Cockroach Labs culture and how to navigate the organization. You will work closely with the Sr. Manager, Workplace Operations and familiarize yourself with office and facilities management responsibilities, including understanding of the Austin office build-out project and workplace management systems. 

After 30 days, you will have built connections within the executive team. You will be available for light, ad-hoc scheduling as needed. During your second month, you will better understand specific departmental initiatives and goals, build relationships with core team members, and how you can proactively support your executives’ efforts throughout the year. You will start to work with key stakeholders in the office built out project and take over aspects of this project. 

After 90 days, you will be fully integrated onto the Cockroach Labs team and have built a trusted relationship with your executives, beginning to act as a thought partner, anticipating needs and guiding them towards making decisions on how to best utilize their time. You will have become fully integrated into the office build out project and working closely with vendors and key stakeholders to ensure the successful launch of the new office.

You Have

• Bachelor’s degree or equivalent experience.
• 3-5+ years of providing administrative support to senior-level executives and office/space management experience. 
• A resourceful and intuitive approach to problem-solving.
• The ability to organize projects and multi-task responsibilities, working independently and across a diverse range of people and job functions.
• Exceptional verbal and written communication skills with the ability to adapt to various personalities.
• The expectation of complete confidentiality on all business matters.
• The ability to be a team player and pitch in to help team members meet deadlines; comfortable in a fast-paced environment with constant changes.
• Confident with a positive and friendly demeanor and/or customer service experience.

The Team

As part of the People team division, you will work within the Workplace Experience and Operations team. The Workplace Experience team is responsible for workplace operations, facilities, workplace experience and building the company’s culture.

Reporting to Amy Kim - Senior Manager, Workplaces and Executive Partnership

Amy manages our workplace strategy and partners with teams across the business to ensure our operations run smoothly.  A seasoned Executive Assistant with over 10+ years of experience across various industries, Amy knows the importance of finding the right partnership between assistants and executives. In any free time she gets, you can find her playing soccer with her two young kids in Brooklyn.

Supporting Jason Forget - President & Chief Revenue Officer

Jason joined Cockroach Labs in March 2023 as a seasoned go-to-market leader with a track record of building global go-to-market teams and companies that drive explosive revenue growth and taking them public. Over the past twenty years, he has served in several global sales, marketing, customer success, support and operations executive leadership positions in both private and public technology companies.

Our Benefits

• Competitive Health Insurance Coverage (for you & your dependents!)
• Paid Parental Leave (with baby bucks)
• Flexible PTO 
• Learning & Development Budget
• Relocation Support (as applicable)

Cockroach Labs is proud to be an Equal Opportunity Employer building a diverse and inclusive workforce. If you need additional accommodations to feel comfortable during your interview process, please email us at [email protected].

The annual anticipated base salary range for U.S. candidates for this role is USD $90,000 to $120,000, plus commission if a sales role. We set standard ranges for all U.S.-based roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location.  Actual salaries may vary and fall outside of this range depending on factors such as a candidate’s qualifications, geographic location, skills, experience, and competencies. In addition, we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted. Salary is one component of the Cockroach Labs’ total rewards package, which includes stock options, health insurance, life and disability insurance, funds towards professional development resources, flexible PTO, paid holidays, and parental leave, to name a few! Salaries for candidates outside the U.S. will vary based on local compensation structures.