Project Coordinator

Salary Range: 39 to 42 (Currency: USD) (Pay period: per-hour-wage)

Project Preparation and Set-Up

• Assist Project Team with preparation of bid documentation, as necessary.
• Plot and /or order and distribute plans.
• Prepare for Project Team review, all Subcontractors. Issue and track execution of Subcontracts.
• Assist Project Team in setting up new job profiles in Timberline.
• Assist Project Team in preparing Subcontractor Lists.
• Assist Project Team in setting up Submittal Logs, Shop Drawings Logs, Drawing Logs, Request for Information (RFI) logs, Change Order Request and Change Order Logs, etc.
• Assist Project Team in preparing letters of intent/subcontracts/requests for insurance as needed.
• Photocopying and other administrative duties as required by the Project Team.

Project Maintenance and Close-Out

• Track insurance, contracts, bid bond and performance bonds.
• Assist Project Team in obtaining documents and preparing Close-Out binders for the projects.
• Assist Project Team in tracking Subcontractor / Vendor invoicing.
• Support Sr. VP of Operations.
• Assist in rolling out new processes and procedures for Operations.
• Maintain Operations filing materials.
• Assist with general office administrative practices to keep work flowing and provide employees with the tools and training they need to be successful.
• Coordination with Field Superintendents for project administration related tasks.

The successful candidate will possess:

• Associate Degree in Administration, Certificate or 3 years’ experience is preferred.
• Previous experience working with a General Contractor in a similar capacity is preferred.
• Superb organization skills; must be able to adopt current organizational system with the ability to retrieve and deliver required information efficiently
• Careful attention to detail
• Identify and prioritize tasks based on importance and deadlines
• Must have outstanding time management; responsible for coordinating multiple large scale projects at once 
• Flexibility: ability to adapt to changes quickly with short notice
• Must be able to multitask and establish priorities with an effective course of action
• Must be self-sufficient and a self-starter who is flexible and willing to modify plans when necessary
• Have the ability to accomplish routine tasks
• Is a team-player who works well with others; takes time to help coworkers, clients and subcontractors
• Problem solving: ability to use resources and gather information to effectively find a solution 

Perks and Benefits

• Employee Stock Ownership Plan (ESOP)
• Competitive Medical Insurance plan options including an HSA plan with Company deductible contributions.
• Dental Insurance
• Vision Insurance
• 401K Plan Matching
• Paid Vacation and Sick Leave
• Life Insurance
• Flexible Spending Account (FSA)
• Gym reimbursement program
• Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)