This role is onsite 5 days a week in Fremont, CA

About the Role 

We are looking for a dynamic and organized Office Manager who will play a key role in ensuring our office runs efficiently and smoothly. The ideal candidate will manage daily office operations, handle multiple administrative tasks, and ensure a positive and productive work environment. You will be responsible for office administration, inventory management, and serving as the front desk support. We’re looking for a proactive professional who thrives in a multi-tasking environment and enjoys wearing multiple hats.

Responsibilities:

• Oversee and support all office administration duties, ensuring smooth daily operations
• Manage office supplies and breakroom inventory, placing orders as needed for HQ and other US locations
• Plan and execute office layout improvements, equipment procurement, and facilities management to maintain office efficiency
• Collaborate with HR to develop and implement office policies, creating procedures and standards to guide office operations
• Act as front desk support, greeting visitors and managing inquiries
• Manage the in-house mini-market, including placing orders, managing inventory, and handling reporting
• Handle employee travel bookings and maintain organized travel itineraries
• Track and manage HR spend, preparing periodic financial reports
• Manage incoming and outgoing mail, as well as FedEx/UPS shipments
• Assist with onboarding new hires, ensuring a smooth orientation process
• Prioritize tasks, manage deadlines, and ensure follow-through on projects under pressure

Qualifications:

• 5 days onsite 
• Bachelor’s degree in Business Administration or a related field is preferred
• 3+ years of experience in office management or administrative roles
• Strong knowledge of office management responsibilities, systems, and procedures
• Exceptional attention to detail and strong organizational skills
• Ability to prioritize and manage time efficiently in a dynamic environment
• Self-motivated, proactive, and able to work independently
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office and Google Workspace products

Benefits

• Comprehensive health insurance package, including medical, dental, and vision.  PPO/HMO packages
• 401k, 4% company match
• Equity and Bonus
• Vacation, sick and holiday time off
• Monthly mobile stipend
• Monthly Weee! Points credits

Compensation Range

• The US base salary range for this full-time position is $74,000- $87,000
• This role may be eligible to discretionary bonus, incentives and benefits 
• Our salary ranges are determined by role, level, and location

The range displayed on each job posting reflects the minimum and maximum base salary for new hires for the position across all US locations. Within the range, individual pay is determined by multiple factors like job-related skills, experience and work locations. Your recruiter can share more about the specific salary range during the hiring process.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include any variable compensation elements.

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