We’re seeking an Administrative Business Partner to provide support to our Core Engineering Leaders. In this role, you’ll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.

What you’ll do:

• Calendar Management: Efficiently manage complex calendars, making independent, business-driven scheduling decisions.
• Project Management: Spearhead leader’s operational and people-related projects, leading meetings, planning, tracking progress, and fostering team’s best practices.
• Meeting and Events Management: Skillfully coordinate team meetings and on-site events, encompassing agenda creation, presentation deck drafting, action item tracking, and detailed meeting notes.
• Communications: Craft clear and impactful communications for leaders, including team emails, updates, and follow-ups and oversee alias management, org charts, and Slack channels for the team.
• Relationship Management: Build strong relationships with leader’s teams and cross-functional partners through innovative and engaging approaches.
• Travel & Expenses: Effectively coordinate leader’s travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leader’s employee recognition budget and offer reward recommendations.

What we’re looking for:

• 4+ years of administrative experience, including 2+ years supporting VP and Director level executives.
• Able to commute locally to San Francisco and Palo Alto offices as required.
• Experience collaborating with Engineering leaders and possessing a foundational understanding of engineering principles.
• Outstanding organizational skills for effective multitasking in a fast-paced, deadline-driven environment.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders. 
• Demonstrated commitment to handling confidential information with the utmost integrity.

This position is not eligible for relocation assistance.

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