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Administrative Assistant to COO
Confirmed live in the last 24 hours
Wilmington, DE, USA
Experience Level
Desired Skills
Customer Service
  • Qualified applicants must have a progressive health care experience
  • Four to five years of experience in a health care environment with demonstrated increase in
  • Or a high school diploma with a minimum of four years of secretarial experience in a healthcare
  • Must be knowledgeable and experienced in working with automated data systems, spreadsheets
  • Must be a team player, and possess a high degree of integrity and customer service skills
  • Excellent organizational and communication skills (verbal and written) are required
  • Manages COO's calendar and schedules virtual and in-person meetings for executive staff
  • Up to 10% of time is devoted to administratively supporting individual Board members
  • Timely preparation and distribution of monthly Board packet
  • Required attendance at monthly HJMC Board of Directors meeting for recording minutes. This meeting requires evening hours of approximately 6:00PM - 8:00PM one day a month
  • Knows and implements purchasing and procurement policies end-to-end. Works closely with Finance to manage incoming orders and back-up paperwork
  • Handles office supply orders and maintains an accurate inventory and an organized supply closet
  • Prepares reports, creates reference binders and researches, drafts and finalizes various forms of correspondence for the COO
  • Coordinates Executive Group and All Staff Meetings on weekly or monthly basis as required
  • Electronic and paper filing and document retrieval
  • Adheres to federal, state and organization guidelines to maintain compliance with HRSA and the State of Delaware
  • Other duties as assigned
  • Provider satisfaction
  • Patient satisfaction
  • Excellent customer service
  • Adherence to the HJMC attendance policy. Late arrival, early departure, missed clock-ins or
  • A minimum of an Associate Degree, a Bachelor's Degree or certification in office practices of

501-1,000 employees

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