Publication Assistant

Initial Posting Date:

09/15/2025

Application Deadline:

09/29/2025

Agency:

Legislative Assembly

Salary Range:

$3,754 - $5,632

Position Type:

Employee

Position Title:

Publication Assistant

Job Description:

Do you have a keen eye for detail?  A passion for customer service? Are you interested in working with a talented team of professionals providing administrative support to the Oregon State Legislature?  If yes, then the newest position located in the Chief Clerk’s Office might be just for you!

The Publication Assistant Provides publication services and technical expertise for the Chief Clerk’s Office by assisting in the preparation of complex documents and texts for publication. Assists the House Journal Clerk with administrative and clerical support throughout the publication life cycle of the Legislative Journal, other books, pamphlets, reports, and online content.  Additionally, this position will serve as the first point of contact for the office, providing a wide variety of secretarial, technical, and administrative related tasks.

The ideal candidate for this a position is a collaborative worker with a creative approach. They enjoy contributing to a team environment and take pride in accomplishing goals set individually but within the overall framework of the legislative biennial cycle. They are self-motivated with attention to detail and do not require explicit direction to accomplish multi-step tasks on deadline. They must have experience with typical office software, such as Microsoft Word, Excel, and Adobe, and be able to create tables, sort, and adjust styles and formats. Ideally, they would also have knowledge of, or be willing to learn, Photoshop, Canva, InDesign or the like, in order to facilitate products published in the online space, especially social media. They are also comfortable assisting people in person, over the phone, and via e-mail.

Chief Clerk’s Office employees currently have the flexibility to work according to a hybrid in-person and remote work schedule except for legislative sessions and interim committee meetings. During legislative sessions and periods when interim committees meet, staff work fulltime onsite in the State Capitol building to carry out the duties of their positions.  Capitol employees may be required to report to the Capitol Building under short notice and may have to stay at work past normal business hours.  Every effort will be made to provide reasonable notice, however these instances are typically unplanned events. 

The work history and experience of the ideal candidate will include:

Knowledge of:

• Legislative processes and legislative documentation formatting and practices
• Publication processes and procedures
• Computer troubleshooting methods
• English usage, spelling, punctuation and grammar
• Programming principles and concepts
• Desktop design, publishing and typesetting software

Skill in:

• Using computer software for word processing, document tracking and publication
• Strong written and verbal communication
• Advanced-level computer skills
• Grammar, editing and formatting
• Time management and prioritization
• Problem solving and judgment
• Research and reporting techniques
• Using Microsoft Office Suite and Adobe Acrobat Pro

Ability to: 

• Multitask, manage time, prioritize work and remain organized under pressure in an environment of constant fluctuating deadlines
• Effectively work with a team of diverse individuals
• Carefully review and edit materials
• Design page layout utilizing word processing and desktop publishing software
• Develop and maintain working relationships
• Adapt quickly to new computer software and learn to use the software efficiently
• Exercise discretion and maintain confidentiality
• Maintain an impartial, nonpartisan perspective in a political environment

We invite you to review the position description below; if your work history and expertise align with the position, we encourage you to apply.

To view the position description in its entirety, please click here.

HOW TO QUALIFY:

Your application must demonstrate:

A bachelor’s degree from an accredited four-year college or university OR

Three (3) years of word processing experience that includes advanced production word processing, database management and document tracking.

*An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.

Please attach a resume and cover letter that clearly states your experience and how it is applicable to this position. Applications received without both documents may not be considered. 

TO APPLY:

• IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application & questions online. If this is your first time applying in our new system "Workday", you will need to create a new user profile. You can even drag and drop your resume into Workday and it will read and generate your Work History! Be sure to attach a cover letter and resume.

• CURRENT STATE EMPLOYEES: Login to Workday using the Career app on your Home Page. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

• Attach your current cover letter and resume.

• Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.

• This announcement closes at 11:59 PM on the close date listed.

WHY THE OREGON STATE LEGISLATURE?

• Work/life balance - paid leave and a competitive benefits package.
• We offer full medical, vision and dental with paid sick leave, vacation, personal leave and 11 paid holidays per year.
• Collaborative work environment with a team of bright, hardworking, and fun individuals.
• Opportunities for professional development to expand your breadth and depth of knowledge.
• Support the creation of public policy and watch as history unfolds for the State of Oregon as ideas become crafted into policies and laws.
• The Legislative Branch is made up of seven small-medium state agencies where you can really get to know your co-workers.

SPECIAL INFORMATION:

• The Capitol building is located at 900 Court Street NE, Salem, OR  97301.  Regardless of any remote work agreement granted by your Appointing Authority in accordance with Legislative Branch Personnel Rule 26, you may be required to report to the Capitol Building under short notice.  Every effort will be made to provide reasonable notice.  While working from home, personal, stable, and high-speed internet access will be required to perform the functions of this position.
• Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.
• The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95% and 6% will be automatically subject to a mandatory employee contribution to PERS.
• The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above.
• An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357.  An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application.
• Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
• If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at [email protected] or (503) 986-1373.
• The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.